Executive Assistant

The Cleveland Group, Certified Public Accountants & Business Advisors, LLC

Augusta (GA)

On-site

USD 55,000 - 75,000

Full time

9 days ago

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Benefits offered by this job

Health insurance

Disability insurance

Life insurance

Continuing professional education &amp

Paid time off

401(k) with matching

Career advancement

Flex time policy

Job summary

The Cleveland Group, Certified Public Accountants & Business Advisors, LLC seeks an organized Executive Assistant in Augusta, GA. You will support partners, manage communications, schedules, documents, and special projects to keep the firm operating smoothly.

Ideal candidates have 5+ years in administration or bookkeeping, strong MS Office and QuickBooks skills, and a proactive, detail-oriented mindset. Full-time with occasional overtime during tax season; benefits include health and retirement

Qualifications

High school diploma required; Bachelor's degree in Business Administration or related field preferred.
Minimum 5 years of experience in administration, client services, or bookkeeping.
Proficient in Microsoft Word, Excel, Power Point.
QuickBooks experience a plus.
Attributes include being proactive, detail oriented, organized, and able to manage multiple projects.

Responsibilities

Handle and filter emails, phone calls, and other correspondence for the executive.
Manage and organize executive schedules, meetings, appointments, and events.
Draft, edit, and prepare documents, reports, presentations, spreadsheets, and e-files.
Assist with projects, marketing, and events as needed.
Maintain filing systems, corporate records, and databases.
Act as a primary point of contact with internal and external contacts.
Maintain confidentiality and discretion in handling sensitive information.
Provide general administrative and operational support, including invoicing and accounts receivable.
Collaborate with staff, recruit, train, and supervise others.

Skills

Organizational skills

Microsoft Office

Attention to detail

Time management

Proactive

Communication

Problem solving

Team player

Discretion

QuickBooks

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

QuickBooks

Job description

Join our team as an Executive Assistant!

Are you highly organized, proactive, and passionate about helping others succeed? Our firm is seeking a professional executive assistant who thrives on planning, maintaining, organizing, and keeping things running smoothly behind the scenes. In this role, you will play a key part to ensure that partner priorities are met, organizational goals are achieved, and best practices are upheld. We believe our firm thrives when our people thrive. The ideal candidate should be a proactive problem-solver with exceptional attention for detail, strong organizational skills, and excellent follow-up and follow-through abilities. If you enjoy taking ownership, anticipating needs, and helping others stay focused on what matters most, we'd love to hear from you!

Job Summary

The executive assistant will provide support to the partners of the firm. He/she acts as the liaison to promote high-level communication and service both internally and externally. They are crucial to the firm's daily operations, contribute to projects, and take initiative to ensure smooth functioning of the firm and executive efficiency.

Position Type

Full-time

Monday through Friday 8:00 am to 5:00 pm at 40 hours per week plus required but moderate overtime during tax season including weekends (January 2nd through April 15th deadline).

Duties include but are not limited to:

Communication management: Handle and filter emails, phone calls, and other correspondence on behalf of the executive.
Calendar and schedule management: Manage and organize executive schedules, including scheduling meetings, appointments, and events.
Document preparation: Draft, edit, and prepare various documents, reports, presentations, spreadsheets, tax returns, and e-file.
Project support: Assist with special projects, initiatives, marketing, and events as needed.
Information management: Maintain and refine internal processes, organize filing systems, corporate records, and databases.
Liaison: Act as a primary point of contact, connecting the executive with internal and external contacts.
Confidentiality and discretion: Handle sensitive and confidential information with the utmost discretion.
Administrative and operational support: Perform general administrative tasks, manage office supplies, information technology coordination, invoicing, task management, and accounts receivable, and assist with other operational needs.
Supervisory and team collaboration: Will collaborate with staff, recruit, train, and/or supervise others

Skills & Qualifications:

High school diploma required; Bachelor's degree in Business Administration or related field preferred.
Minimum 5 years of experience in administration, client services, or bookkeeping
Proficient in Microsoft Word, Excel, Power Point
QuickBooks experience a plus
Attributes, characteristics, and soft skills expected: Positive, active listener, trustworthy, detail oriented, driven/hard-working, dependable, pro-active, self-motivated, collaborative, helpful, team player, organized, analytical, problem solver, continuous learner, efficient, flexible and adaptive.
Tech-Savvy and an aptitude for learning new software systems
Proactive & resourceful to anticipate needs and find solutions to complex problems
Strong written and verbal communication
Excellent organization and time-management skills with the ability to coordinate multiple concurrent projects
Ability to work well under pressure and deadlines
Professional and promotes positive public relations with clients, staff, and partners