Executive Appointments Program Specialist

State of Florida; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The State of Florida Legislature seeks a qualified professional to support executive appointments. The position involves data entry, document preparation, research, and coordination with multiple agencies to obtain background information and ensure timely processing of appointments.

Responsibilities include maintaining records, tracking legislation, preparing reports, and assisting in policy-related tasks. A bachelor’s degree with relevant experience is required; a master’s or CPA is a plus.

Qualifications

• Bachelor’s degree plus 3 years of professional experience in accounting, auditing, budgeting, HR, or related fields.
• Master’s degree or CPA can substitute for one year of required experience.
• Professional experience can substitute for college education on a year-for-year basis.

Responsibilities

• Inputs and updates data to the database used by the Senate to process executive appointments.
• Prepares correspondence used to request background information from agencies regarding executive appointments.
• Monitors and keeps up-to-date status information on all correspondence.
• Prepares appointee files for review.
• Conducts detailed research into assigned subjects pertaining to executive appointments.
• Identifies problems, researches solutions, and communicates with staff on policy options regarding executive appointments.
• Assists in proofreading documents in appointee files.
• Assists in preparing reports on committee actions.
• Tracks legislation affecting boards and appointees.
• Maintains financial or other administrative records; monitors budgetary activities; prepares status reports.
• Reconciles year-end records and prepares annual reports.
• Assists in formulating, interpreting, applying, and conforming with administrative policies and procedures.
• Performs other related duties as required.

Skills

Verbal communication

Written communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

Bachelor's degree in accounting, business, or public administration

Master’s degree or CPA (substitute for experience)

Job description

The State of Florida Legislature seeks a qualified professional to support executive appointments. The position involves data entry, document preparation, research, and coordination with multiple agencies to obtain background information and ensure timely processing of appointments.

Responsibilities include maintaining records, tracking legislation, preparing reports, and assisting in policy-related tasks. A bachelor’s degree with relevant experience is required; a master’s or CPA is a plus.