Administrative Assistant

State of Florida; Tallahassee (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

A governmental organization in Tallahassee is seeking an Administrative Assistant to coordinate administrative tasks, handle correspondence, and assist in managing public records. The ideal candidate will hold a bachelor's degree and have strong knowledge of administrative practices, with an emphasis on Microsoft Office. Candidates with legislative experience will be given preference. This position offers a competitive benefits package and the salary is commensurate with experience.

Qualifications

• Bachelor's degree required; administrative experience can substitute.
• Ability to handle confidential information and communicate effectively.

Responsibilities

• Coordinate administrative tasks and assignments independently.
• Prepare detailed agendas and meeting materials for committee meetings.
• Maintain public records and respond to public records requests.

Skills

Knowledge of administrative principles and practices

Knowledge of research techniques

Extensive knowledge of the Microsoft Office Suite

Ability to plan, organize, and coordinate work assignments

Ability to communicate effectively verbally and in writing

Education

Bachelor's degree from an accredited college or university

Tools

Microsoft Word

Microsoft Excel

Job description

Organization

The Florida Legislature

Joint Legislative Auditing Committee

Job Title

Administrative Assistant

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed

• Performs special assignments, research, and report preparation. Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings.
• Performs general office management duties.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.
• Responsible for recording and reporting out committee meetings.
• Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.
• Responsible for maintaining public records and responding to public records requests.
• Performs other related duties as required.

Knowledge, Skills And Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Extensive knowledge of the Microsoft Office Suite, especially Word and Excel.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem‑solving techniques.
• Ability to train others.

Minimum Qualifications

• A bachelor's degree from an accredited college or university.
• Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference

• Preference will be given to those with legislative experience.

Salary

• Commensurate with experience.
• The Legislature offers a competitive benefits package.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].