Administrative Assistant

Florida Department of Financial Services; Tallahassee (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A state department in Tallahassee is seeking an Administrative Assistant to coordinate various administrative tasks, provide analysis, and assist in planning meetings. Candidates must possess a bachelor's degree or have equivalent experience. Key responsibilities include preparing meeting materials, handling confidential correspondence, and maintaining public records. Preference is given to those with legislative experience. The role offers a competitive benefits package.

Qualifications

• Knowledge of administrative principles and practices.
• Ability to collect, analyze, and interpret data.
• Ability to handle confidential information.

Responsibilities

• Coordinates administrative tasks and assignments.
• Prepares committee meeting notices and agendas.
• Tracks correspondence related to committee responsibilities.

Skills

Attention to detail

Research techniques

Microsoft Office Suite

Effective communication

Problem-solving techniques

Education

Bachelor's degree from an accredited college

Job description

The Florida Legislature

Joint Legislative Auditing Committee

The State Personnel System is an E-Verify employer.

Job Title

Administrative Assistant

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed

• Performs special assignments, research, and report preparation. Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.
• Responsible for recording and reporting out committee meetings.
• Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.
• Responsible for maintaining public records and responding to public records requests
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Extensive knowledge of the Microsoft Office Suite, especially Word and Excel
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.

Minimum Qualifications

• A bachelor's degree from an accredited college or university.
• Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference

• Preference will be given to those with legislative experience.
• Commensurate with experience
• The Legislature offers a competitive benefits package.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].

Contact Information

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.

EEO Statement

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.