Administrative Assistant (Administrative Support)

State of Florida; Tallahassee (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

The Florida Legislature is seeking a capable administrative professional to coordinate a variety of tasks within the Florida House of Representatives Budget Committee. The role involves research, report preparation, and assisting in planning full committee meetings and workshops.

The position requires a bachelor’s degree or equivalent administrative experience and offers a competitive benefits package. Salary will be commensurate with experience and career level.

Qualifications

• Bachelor's degree required; administrative experience can substitute on a year-for-year basis.
• Knowledge of administrative principles and practices.
• Ability to collect, analyze, and interpret data.

Responsibilities

• Coordinate administrative tasks and assignments on various matters.
• Prepare notices, agendas, bill analyses, and budget notes for meetings.
• Record and report out meetings; serve as custodian of bills referred to committee.
• Draft amendments and bills; assist in planning meetings and workshops.
• Help in formulating programs and policies and interpret policies.
• Assist in handling daily duties and respond to inquiries to relieve supervisor.

Skills

Administrative principles

Research techniques

Attention to detail

Teamwork

Data analysis

Communication

Policy understanding

Education

Bachelor's degree

Job description

The Florida Legislature

Florida House of Representatives -Budget Committee

General Summary

This position coordinates administrative tasks and assignments on a variety of administrative matters.

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports that require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Assists in planning full committee and/or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, as well as recording and reporting out meetings.
• Serves as the official custodian of bills referred to committee.
• Drafts amendments and bills.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.

Minimum Qualifications

A bachelor’s degree from an accredited college or university. Administrative experience can substitute on a year-for-year basis for the required college education.

Salary commensurate with experience. The Legislature offers a competitive benefits package.

• competitive benefits package.

The State Personnel System is an E-Verify employer.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.