Committee Administrative Assistant

State of Florida; Tallahassee (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The State of Florida is seeking an experienced administrative professional to support legislative offices in Tallahassee. You will perform research, prepare reports, and handle confidential information while ensuring accuracy and compliance with policies and procedures.

Minimum qualifications include a bachelor’s degree and relevant administrative experience. The position offers a competitive benefits package and the opportunity to contribute to public service within a government agency.

Qualifications

• Bachelor’s degree required; administrative experience can substitute on a year-for-year basis for the required college education.
• Knowledge of administrative principles and practices; ability to apply rules and procedures.
• Ability to pay attention to detail and review work for accuracy.

Responsibilities

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for replies, and answers telephone inquiries to relieve supervisor from routine tasks.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Assists in planning full committee meetings and workshops.
• Drafts amendments and bills, substantively edits committee bills and bill analyses.

Skills

Administrative principles

Research techniques

Attention to detail

Team player

Data analysis

Planning and organizing

Effective communication

Confidential information handling

Policy interpretation

Report preparation

Education

Bachelor’s degree

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Examples of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Assists in planning full committee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee.
• Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.