Program Specialist

City of Santa Fe Springs; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Lucrative benefits package

Health insurance options

Paid holidays

Job summary

The Florida Legislature's Senate Ethics & Elections Committee is seeking a capable professional to conduct and coordinate support functions for executive appointments subject to Senate confirmation and related administrative tasks.

The role requires careful data handling, research, and effective communication with Legislators and staff. The position offers comprehensive benefits and opportunities for growth within the State government.

Qualifications

• Bachelor’s degree with 3 years in accounting, budgeting, auditing, or administrative work; or a master’s degree with substitute for experience.
• Professional experience can substitute for college education on a year-for-year basis.
• Preference for knowledge of legislative processes and executive appointments.

Responsibilities

• Inputs and updates data to the database used to process executive appointments.
• Prepares correspondence to request background information from agencies.
• Monitors status information on all correspondence.
• Prepares appointee files for review.
• Conducts detailed research on executive appointments.
• Tracks legislation affecting boards and appointees.

Skills

Executive appointments process

Microsoft Word, Excel, Outlook

Communication

Independent work

Education

Bachelor’s degree in accounting, business or public administration

Master’s degree or CPA substitute for one year

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

General Summary

This is professional work conducting and/or coordinating a support function for the Senate’s Ethics & Election Committee. The successful individual will process executive appointments subject to Senate confirmation, among other administrative tasks and assignments.

Examples of Work Performed

• Inputs and updates data to the database used by the Senate to process executive appointments.
• Prepares correspondence used to request background information from various agencies regarding executive appointments.
• Monitors and keeps up-to-date status informationon all correspondence.
• Prepares appointee files for review.
• Conducts detailed research into assigned subjects pertaining to executive appointments.
• Identifies problems, researches solutions, and communicates with other staff to determine the best course of action on policy options regarding executive appointments.
• Assists in the proofreading of documents included in appointee files.
• Assists in preparing reports on committee actions.
• Tracks legislation affecting boards and appointees.
• Maintains financial or other administrative records, monitors budgetary activities, and prepares status reports.
• Reconciles year-end records and prepares annual reports.
• Assists in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures.
• Performsotherrelateddutiesas required.

Knowledge, Skills, And Abilities

• Knowledge of the principles, practices, and procedures of the executive appointments process.
• KnowledgeofMicrosoft Word, Excel, and Outlook.
• Ability todetermine work priorities and ensure proper completion of work assignments.
• Abilitytocommunicateeffectivelyverballyandin writing.
• Ability toestablish andmaintain effective working relationships with others.
• Abilitytounderstandandapplyrelatedrules,regulations,policies,and procedures.
• Ability towork independently.
• Abilitytosolveproblemsandmake decisions.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Abilitytomeet deadlines.
• Ability to maintain confidentiality of sensitive data/information.

Minimum Qualifications

• A bachelor’s degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or A master’s degree from an accredited college or university in accounting, possession of a Certified Public Accountant (C.P.A.) Certificate, business or public administration can substitute for one year of the required experience.
• Professional experience as described above can substitute on a year-for-year basis for the required college education.

Preferred Qualifications

• Preference will be given to applicants who are knowledgeable and familiar with the principles, practices, and procedures of the legislative process and the executive appointments process.

Salary

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

Application Deadline

Open until filled.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].

Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays.

Health and Dental Insurance

Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.

Leave Accrual Benefits

Annual Leave accrues as follows based on creditable state service:

Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month

Sick Leave accrues at 9 hours per month for all full-time employees.

Life and Disability Insurance

Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.

Retirement

Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium.

Florida Pre-Tax Plan And Deferred Compensation Plan

This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.

Paid Holidays

New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday

Total Compensation Statement

The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $50,000.

Note: All values are based on individual plans.