Office Coordinator & Executive Assistant to the Registrar

California State University; San Diego (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

San Diego State University is seeking an Office Coordinator and Assistant to the University Registrar to manage daily office operations, calendars, and confidential personnel files. The role supports the University Registrar and leadership with administrative tasks, data entry, and special projects across Enrollment Services.

You will work closely with faculty, staff, students, and campus partners to ensure accurate records, compliant processes, and timely communications within a busy university

Qualifications

• Experience supporting high-volume university offices.
• Ability to manage calendars, meetings, and travel arrangements.
• Experience handling confidential information with discretion.

Responsibilities

• Coordinate daily office operations and facilities needs.
• Provide administrative support to the University Registrar and leadership.
• Coordinate recruitment processes and personnel files with confidentiality.
• Prepare correspondence, reports, and presentations; assist with data entry.

Skills

Office operations

Executive support

HR coordination

Data entry

Communication

Tools

Microsoft Office

Job description

San Diego State University is seeking an Office Coordinator and Assistant to the University Registrar to manage daily office operations, calendars, and confidential personnel files. The role supports the University Registrar and leadership with administrative tasks, data entry, and special projects across Enrollment Services.

You will work closely with faculty, staff, students, and campus partners to ensure accurate records, compliant processes, and timely communications within a busy university