Registrar Office Coordinator & Executive Support Lead

California State University, Chico; San Diego (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Generous time off

CalPERS pension

Health coverage

Job summary

San Diego State University is seeking an Office Coordinator and Assistant to the University Registrar to provide administrative, operational, data-entry, and project support for the Office of the Registrar.

The role coordinates daily operations, manages calendars, supports recruitment, prepares correspondence and reports, and serves as a primary contact for inquiries while maintaining confidentiality and applying CSU/FERPA policies.

Qualifications

• Experience supporting high-volume university office operations.
• Ability to handle confidential information and adhere to FERPA and CSU policies.
• Strong written and verbal communication skills for diverse stakeholders.

Responsibilities

• Coordinate daily office operations, facilities needs, and equipment records.
• Provide executive support: calendar management, travel planning, and meeting prep.
• Coordinate recruitment, onboarding materials, and personnel files with confidentiality.
• Prepare and edit correspondence, reports, and presentations; assist with data entry and reporting.
• Coordinate public information requests and ensure FERPA compliance.
• Manage diploma orders, commencement logistics, and asset tracking.
• Oversee safety programs, trainings, and emergency preparedness tasks.
• Lead independent projects from initiation to completion with minimal supervision.

Skills

Office operations coordination

Student interactions

Confidentiality & discretion

Calendar & scheduling management

HR coordination & onboarding

Microsoft Office proficiency

Experience with student employees

Policy interpretation (FERPA, CSU)

Data entry & reporting

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

San Diego State University is seeking an Office Coordinator and Assistant to the University Registrar to provide administrative, operational, data-entry, and project support for the Office of the Registrar.

The role coordinates daily operations, manages calendars, supports recruitment, prepares correspondence and reports, and serves as a primary contact for inquiries while maintaining confidentiality and applying CSU/FERPA policies.