Academic Department Admin Support II

San Diego State University; San Diego (CA); Híbrido; USD 40 000 - 57 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Generous time off

CalPERS retirement

Health coverage

Tuition waiver

Resumo da oferta

San Diego State University is seeking an Administrative Support Assistant II in the Department of Political Science to provide day-to-day administrative support for faculty, advisors, students, and department programs. You will be a key contact for office operations, events, purchasing, communications, and graduate program processes.

Working closely with the Department Chair and staff, you will gain broad experience in university administration while supporting a diverse range of departmental

Qualificações

• Experience working in a university setting preferred.
• Customer service experience in an office setting.
• Experience greeting and communicating instructions and information to customers.
• Experience with basic graphics program is preferred.

Responsabilidades

• Office & Front Desk Support: provide front office and customer service support, including answering phones, assisting visitors, managing department communications, and helping maintain consistent office coverage.
• Administrative Coordination: maintain departmental calendars, records, files, contact information, meeting materials, and other administrative systems while supporting day-to-day office operations.
• Event & Program Support: coordinate logistics for departmental events, commencement, and program activities, including room reservations, technology, catering, communications, and event materials.
• Communications & Outreach: support department and program websites, social media, Canvas announcements, mailing lists, and other communications that keep students and the campus community informed.
• Budget & Purchasing Support: assist with faculty allocations, event purchases, travel reimbursements, inventory, and routine financial and payroll documentation under established procedures.
• Graduate Program Support: assist with graduate admissions by maintaining application records, tracking materials and progress, preparing files for committee review, and responding to general inquiries.
• Student Employee Support: assist with hiring, onboarding, scheduling, and day-to-day coordination of work‑study and student assistants.

Conhecimentos

University setting

Customer service

Greet & inform customers

Graphics software

Formação académica

High school diploma or equivalent

Descrição da oferta de emprego

San Diego State University is seeking an Administrative Support Assistant II in the Department of Political Science to provide day-to-day administrative support for faculty, advisors, students, and department programs. You will be a key contact for office operations, events, purchasing, communications, and graduate program processes.

Working closely with the Department Chair and staff, you will gain broad experience in university administration while supporting a diverse range of departmental