Administrative Assistant

Envision Innovative Solutions; Aberdeen (MD); On-site; USD 100,000 - 120,000; Full time

Job summary

Envision Innovative Solutions is seeking an Administrative Assistant to join our Aberdeen Proving Ground, Maryland team. You will perform administrative and executive support tasks for PEO IEW&S headquarters, manage records, direct visitors, coordinate meetings, and prepare correspondence to ensure regulatory compliance and efficiency.

The role requires an Associate degree or technical schooling, at least 3 years of relevant experience, and proficiency with Word, Excel, Project, Outlook,

Qualifications

• Associate degree or 2 years technical schooling in a related discipline; 8 years of additional direct technical experience may substitute.
• Minimum three (3) years of relevant experience.
• Experience with Microsoft Word, Excel, Project, Outlook, PowerPoint, Adobe, ETMS2, TEAMS, Power BI and SOP writing.

Responsibilities

• Perform administrative and executive level tasks for PEO IEW&S headquarters to ensure day-to-day office operations.
• Record keeping and file maintenance; direct visitors and answer inquiries.
• Coordinate meetings and executive calendar scheduling; prepare correspondence for accuracy and compliance.
• Assist with travel authorizations (TDY) using the Defense Travel System (DTS).
• Input time and attendance records into ATAAPS and maintain personnel records.
• Develop and maintain databases and spreadsheets; manage MIRARS access.
• Draft planning and policy documents to improve business processes.
• Coordinate high-visibility visits, travel arrangements, and liaison with external stakeholders.

Skills

Microsoft Word

Microsoft Excel

Microsoft Project

Microsoft Outlook

PowerPoint

Adobe

Power BI

TEAMS

SOP Writing

Education

Associate degree or 2 years technical school

Job description

Envision Innovative Solutions is a trusted technology and engineering partner delivering mission critical capabilities to government and commercial clients. Founded in 2006, we specialize in cybersecurity, information assurance, systems engineering, enterprise IT and network support, C5ISR, and software development, with internal R&D in extended reality (XR)—including VR, AR, and MR for training and simulation.

Envision is seeking a motivated, career, and customer-oriented Administrative Assistant to join our team in Aberdeen Proving Ground, Maryland.

Primary Responsibilities:

• Performing administrative and executive level tasks for PEO IEW&S headquarters to ensure day-to-day office automation and daily administrative functions.
• Record keeping and file maintenance
• Directing visitors and answering inquiries
• Coordinating meetings and executive level calendar scheduling and maintenance
• Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness
• Answering and directing incoming phone calls
• Handling conference room scheduling requests
• Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS)
• Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS)
• Maintaining and filing personnel time and attendance records
• Database and spreadsheet development/maintenance
• Administrative data management, analysis, and research
• Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS)
• Managing formal requests for staffing
• Drafting planning documents to facilitate operations and implement guidance
• Drafting policy documents to improve business processes
• Routing information to higher headquarters, internal staff and subordinate organizations
• Attending meetings and facilitating strategic engagements with external stakeholders
• Coordinating with key partner organizations
• Processing, tracking and disseminating reports
• Preparing personnel for deployment by coordinating travel request authorization, physical examinations, CONUS Replacement Center (CRC) appointment scheduling, and training
• Coordinating all high visibility visits by conducting tasks such as: scheduling office calls, creating agendas, arranging transportation, providing meal plans, and providing administrative and protocol expertise.

Required Skills:

• Associate degree or 2 years technical school- Computer Science, Information Systems, Engineering, Business, or related scientific or technical discipline. 8 years of additional direct relevant technical experience may be substituted for education.
• A minimum three (3) years’ relevant experience.
• Experience with (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint), Adobe, ETMS2, TEAMs, Power BI and writing SOPs.

Security Clearance requirement:

• Active Secret clearance

The projected compensation range for this position is $100,000.00-$120,000.00. There are differentiating factors that can impact a final salary/hourly rate, including, but not limited to, Contract Wage Determination, relevant work experience, skills and competencies that align to the specified role, geographic location, education and certifications as well as Federal Government Contract Labor categories.

Envision Innovative Solutions is an equal-opportunity employer. All Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age, disability or any other basis prohibited by law.