Executive Administrative Specialist: Scheduling & Presentations

WV Operations LLC; Charleston (WV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401k + Fulltime & Part-time Benefits

Training, Development & Career Ladder

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services in the United States seeks an experienced Administrative Assistant to support executive leadership with word processing, scheduling, travel planning, and document preparation. You will maintain filing systems, manage the data management system, and assist with special projects while ensuring confidentiality and professionalism.

The role requires strong communication skills, organizational ability, and a customer-service mindset.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum 3+ years administrative support for senior executives.
• Excellent verbal and written communication skills.
• Polite, professional demeanor when interacting with visitors and staff.
• Ability to exercise independent judgment and multitask in a fast-paced environment.
• Confidentiality and discretion with sensitive information.
• Customer-service oriented and able to work in a team.
• Highly organized with minimal supervision.

Responsibilities

• Schedules and organizes activities, meetings, travel, and conferences for executives.
• Performs word processing and creates visual presentations for Leadership.
• Maintains and updates filing systems and data management records.
• Updates information in the Data Management System and retrieves files as needed.
• Sorts mail, drafts responses, and handles inquiries by phone or email.
• Greet visitors and act as liaison between executives and departments.
• Handle confidential information with discretion; assist with special projects.
• Coordinate presentations, mailings, and dissemination of information.

Skills

Verbal and written communication

Independent judgment

Customer-service oriented

Highly organized

Multitasking

Professional demeanor

Teamwork

Fast-paced environment

Education

High school diploma or GED

Associate's Degree preferred

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Harmony Senior Services in the United States seeks an experienced Administrative Assistant to support executive leadership with word processing, scheduling, travel planning, and document preparation. You will maintain filing systems, manage the data management system, and assist with special projects while ensuring confidentiality and professionalism.

The role requires strong communication skills, organizational ability, and a customer-service mindset.