Executive Administrative Specialist with Flexible Schedule

Harmony Senior Services, LLC; Avon (IN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401k + Fulltime & Part-time Benefits

Training, Development & Career Ladder

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services, LLC seeks an experienced Administrative Assistant to support executive leadership in Avon, Indiana. You will manage scheduling, prepare presentations, and handle confidential information with discretion.

Role requires strong organizational skills, excellent communication, and proficiency in Microsoft Office. A high school diploma is required, with an associate’s degree preferred. On-site position with potential for career growth and team collaboration.

Qualifications

• Requires 3+ years of administrative experience supporting senior leaders.
• Excellent verbal and written communication skills.
• Must exercise discretion with confidential information.
• Highly organized with strong multitasking abilities.
• Proficient in Microsoft Office applications.

Responsibilities

• Schedules meetings, travel, and conferences and provides administrative support.
• Produces presentations and visual materials for leadership.
• Maintains filing systems and updates data management systems.
• Drafts correspondence and responds to inquiries by phone or email.
• Greets visitors and acts as liaison between executives and departments.
• Completes travel reimbursements and processes expenses.

Skills

Administrative support

Verbal and written communication

Multitasking

Customer service

Professional demeanor

Education

High school diploma or GED

Associate’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Harmony Senior Services, LLC seeks an experienced Administrative Assistant to support executive leadership in Avon, Indiana. You will manage scheduling, prepare presentations, and handle confidential information with discretion.

Role requires strong organizational skills, excellent communication, and proficiency in Microsoft Office. A high school diploma is required, with an associate’s degree preferred. On-site position with potential for career growth and team collaboration.