Executive Administrative Specialist | Travel & Presentations

Avon Operations LLC; Town of Avon (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401k + Fulltime & Part-time Benefits

Training & Career Laddering

Great work-life balance

Flexible Scheduling

Job summary

Harmony Senior Services is seeking an experienced Administrative Assistant to support executive leadership with daily scheduling, document preparation, and communications. The role requires strong MS Office skills, professional interaction with guests, and strict confidentiality.

You will coordinate meetings, prepare reports, and assist with travel arrangements from a busy office environment. Ideal candidates have a high school diploma or GED with 3+ years supporting senior leaders, superb

Qualifications

• High school diploma or GED required; Associate degree preferred.
• Strong verbal and written communication skills essential.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion; team-oriented and independent.

Responsibilities

• Provide executive-level administrative support, including scheduling and travel arrangements.
• Prepare presentations, memos, and reports; manage filing and document control.
• Answer phones, greet visitors, and coordinate meetings and direct mailings.
• Process travel reimbursements and reconcile corporate expenses.
• Help with planning events and coordinating communications across departments.

Skills

Verbal communication

Written communication

MS Office proficiency

Multitasking

Organizational skills

Confidentiality

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Data Management System

Job description

Harmony Senior Services is seeking an experienced Administrative Assistant to support executive leadership with daily scheduling, document preparation, and communications. The role requires strong MS Office skills, professional interaction with guests, and strict confidentiality.

You will coordinate meetings, prepare reports, and assist with travel arrangements from a busy office environment. Ideal candidates have a high school diploma or GED with 3+ years supporting senior leaders, superb