Executive Administrative Assistant

Helix Energy Solutions Group; Houston (TX); On-site; Full time

Job summary

A leading energy solutions company in Houston is seeking an Executive Admin Assistant with at least 5 years of senior administrative experience. The successful candidate will coordinate executive schedules, assist with meetings, and handle sensitive information with confidentiality. Strong PC skills, attention to detail, and excellent interpersonal communication are essential for success in this role. This position requires a proactive individual who can effectively prioritize multiple tasks and responsibilities.

Qualifications

• 5+ years’ experience in a Senior Administrative position.
• Proven ability to effectively prioritize workflow.
• Ability to exercise good judgement and handle sensitive information.

Responsibilities

• Coordinate Executive Staff schedules, appointments, reservations, and travel arrangements.
• Organize meetings for multiple senior executives.
• Greet clients and visitors for executive staff.
• Plan, organize and co-ordinate functions and special events.
• Assist with the preparation of business presentations.

Skills

Strong PC skills

Excellent interpersonal skills

Attention to detail

Proactive and initiative-driven

Job description

Executive Admin Assistant

The Executive Admin Assistant must possess a professional demeanor with strong capabilities in planning, organizing and must be results driven and have demonstrated ability to effectively prioritize workflow.

Primary Responsibilities

• Coordinate Executive Staff schedules, appointments, reservations, and travel arrangements.
• Organize meetings for multiple senior executives.
• Greet clients and visitors for executive staff.
• Plan, organize and co-ordinate functions and special events.
• Assist with the preparation of business presentations.
• Prepare and/or edit internal and external letters, faxes, memos, and mass emails.

Skills And Qualifications

• 5+ years’ experience in Senior Administrative position.
• Strong PC skills i.e. Word, Excel, Power Point and MS Outlook.
• Extremely detail oriented and great attention to detail.
• Proven ability to effectively prioritize workflow.
• Excellent interpersonal, written, and oral communication skills.
• Ability to exercise good judgement, show initiative and be proactive.
• High standard of ethics and confidentiality to handle sensitive information.