Executive Administrative Specialist, Product Strategy

Capital One National Association; Riverwoods (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One seeks an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, prepare expense reports and draft professional communications, acting as a gatekeeper and ambassador for the team.

This role demands strong organization, adaptability, and excellent writing. You will contribute to a fun, efficient, and productive team while handling multiple duties across departments.

Qualifications

• A minimum of a high school diploma or equivalent is required.
• Strong calendar management and communication skills are essential.
• Proficiency with Microsoft Office or Google Workspace is expected.

Responsibilities

• Manage daily calendars for multiple executives with prioritization.
• Arrange conference rooms, catering, A/V and other services as needed.
• Coordinate travel and create expense reports in Capital One systems.
• Support meetings and events, including planning and logistics.
• Prepare professional business communications, memos, letters, emails.
• Foster strong relationships with executives and staff across the organization.
• Assist with general administrative duties and ad hoc projects.
• Contribute to a positive, collaborative, and productive team environment.

Skills

Calendar management

Communication

Multitasking

Proofreading

Administrative support

Problem solving

Education

High School Diploma or GED

Associates Degree (preferred)

Tools

Microsoft Office Suite

Google Workspace

Job description

Capital One seeks an Administrative Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, prepare expense reports and draft professional communications, acting as a gatekeeper and ambassador for the team.

This role demands strong organization, adaptability, and excellent writing. You will contribute to a fun, efficient, and productive team while handling multiple duties across departments.