Executive Administrative Specialist for DoD Leaders

Akima; Albuquerque (NM); On-site; USD 48,000 - 62,000; Full time

Job summary

Systems Intelligence, an Akima company, seeks an Administrative Assistant to support AFNWC at Kirtland AFB. You will draft and edit official correspondence, manage calendars, arrange travel per JTR, and maintain records in accordance with Air Force standards.

On-site role supporting the Engineering and Technical Management Directorate. Requirements include a DoD SECRET clearance, a high school diploma or GED, and 2–4 years of relevant experience; a bachelor's degree is preferred.

Qualifications

• Active DoD SECRET clearance required.
• High School Diploma or GED.
• Bachelor’s degree preferred; 2–4 years of relevant experience highly preferred.
• Professional communication skills; experience with Air Force Tongue and Quill.
• Organizational acumen to assemble reports and respond to inquiries.
• Strong task management across locations using designated tools.
• Proficiency with Microsoft Office Suite and collaboration platforms.

Responsibilities

• Prepare, format, and edit official correspondence per Air Force standards; manage routing and suspense dates; handle postal/mail distribution.
• Manage leadership calendars in Outlook; coordinate meetings and logistics.
• Prepare agendas, presentations, and briefing materials; assist with events.
• Arrange travel per JTR and reconcile travel using DTS.
• Track action items and maintain centralized task management; provide status updates.
• Maintain records per AFI 33-322; ensure proper filing and retention.
• Manage phone/email communications and visitor access; monitor office supplies.

Skills

Security clearance

Professional communication

Task management

Organizational acumen

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

DTS

AFRIMS

TMT

Microsoft Office

Job description

Systems Intelligence, an Akima company, seeks an Administrative Assistant to support AFNWC at Kirtland AFB. You will draft and edit official correspondence, manage calendars, arrange travel per JTR, and maintain records in accordance with Air Force standards.

On-site role supporting the Engineering and Technical Management Directorate. Requirements include a DoD SECRET clearance, a high school diploma or GED, and 2–4 years of relevant experience; a bachelor's degree is preferred.