Executive Administrative Assistant to Senior Leaders (Secret Cleared)

NANA Regional Corporation; Albuquerque (NM); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Systems Intelligence, an Akima company, seeks an Administrative Assistant at Kirtland AFB to support AFNWC Senior Leaders. You will manage official correspondence, calendars, travel, and records in accordance with DoD standards, while ensuring timely communication and compliant security practices.

The role requires an active DoD SECRET clearance, HS diploma or GED (BA preferred), and 2–4 years of related experience.

Qualifications

• Active DoD SECRET security clearance is required.
• HS Diploma or GED; Bachelor's degree preferred; 2–4 years of relevant experience preferred.
• Exceptional written and oral communication; ability to draft/edit official correspondence per Air Force standards.
• Strong organizational acumen to assemble reports, respond to inquiries, and resolve challenges.
• Proven ability to facilitate and track official taskers across multiple locations.

Responsibilities

• Prepare, format, and edit official correspondence per Air Force standards; manage routing and classification handling.
• Maintain leadership calendars in Outlook; coordinate meeting logistics and materials at least 24 hours in advance.
• Prepare meeting agendas, presentations, and briefing materials; assist with planning special events.
• Prepare travel arrangements per Joint Travel Regulations and reconcile DTS.
• Monitor, track, and follow up on action and suspense items using government tools; provide status updates.
• Maintain electronic and paper records per AFI 33-322 and retention schedules; assist with retrievals.
• Manage phone and email communications; coordinate visitor access with security protocols; manage office supplies.

Skills

Professional communication

Organization & time management

Task management

Microsoft Office proficiency

Security sensitive handling

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

DTS

AFRIMS

TMT

Microsoft Teams/ZoomGov

Job description

Systems Intelligence, an Akima company, seeks an Administrative Assistant at Kirtland AFB to support AFNWC Senior Leaders. You will manage official correspondence, calendars, travel, and records in accordance with DoD standards, while ensuring timely communication and compliant security practices.

The role requires an active DoD SECRET clearance, HS diploma or GED (BA preferred), and 2–4 years of related experience.