Administrative Assistant - AFNWC/ST

Akima; Albuquerque (NM); Hybrid; USD 48,000 - 68,000; Full time

Job summary

Systems Intelligence, an Akima company, seeks an Administrative Assistant to support the AFNWC Senior Leaders at Kirtland AFB. You will manage calendars, prepare agendas and briefing materials, arrange travel, and handle correspondence and records in accordance with Air Force standards.

The role requires a DoD SECRET clearance, strong written and verbal communication, and exceptional organizational skills to coordinate tasks across multiple locations and office functions.

Qualifications

• Active DoD SECRET security clearance is required.
• HS Diploma or GED; Bachelor’s degree preferred. 2–4 years of relevant experience preferred.
• Excellent written and oral communication; experience composing/editing according to Air Force Tongue and Quill.

Responsibilities

• Prepare, format, and edit official Air Force correspondence meeting writing standards; monitor and route all mail and correspondence to meet suspense dates.
• Manage leadership calendars in Outlook; coordinate meeting logistics and distribute materials 24 hours in advance.
• Prepare agendas, presentations, and briefing materials for senior executives; assist with events and on-site support.
• Arrange travel per JTR; prepare travel authorizations and vouchers in DTS.
• Track action items and suspense items using government tools; maintain centralized task management and provide status updates.
• Maintain records per AFI 33-322 and retention schedules; assist with searches and retrievals.
• Manage phone/email communications, respond within 1 business day, coordinate visitor access with security; monitor supplies and ensure uninterrupted office operations.

Skills

Security clearance

Professional communication

Organizational skills

Task management

Office software

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

DTS

AF AFRIMS

Job description

In support of the Air Force Nuclear Weapons Center (AFNWC) Headquarters Management and Administrative Support Services (H-MASS) contract, Systems Intelligence is pleased to deliver management expertise to AFNWC headquarters directorates and provide comprehensive administrative support to AFNWC Senior Leaders. This Administrative Assistant role is located at Kirtland Air Force Base (KAFB) and supports the Senior Scientific and Technical Advisor’s Office.

Responsibilities

• Prepare, format, and edit official correspondence in accordance with Air Force writing standards, ensuring documents are free of grammatical and formatting errors; manage, screen, route, and track all incoming and outgoing correspondence to meet established suspense dates and ensure compliance with classification and handling requirements; accomplish accurate postal/mail distribution support for all internal and external correspondence, ensuring that receipt and delivery of all US Postal Service correspondence is managed in a timely manner, to include the tracking and management of all postal/mail.
• Manage leadership’s calendars in Microsoft Outlook, maintaining accuracy and proactively de-conflicting priorities; coordinate all meeting logistics, including reserving rooms, arranging for audio/visual equipment, and distributing meeting materials at least 24 hours in advance of the event.
• Prepare meeting agendas, presentations, and briefing materials in accordance with established timelines; assist with the planning, coordination, and on-site support of special events, such as conferences and ceremonies.
• Prepare and manage travel arrangements, as requested, for leadership in accordance with the Joint Travel Regulations (JTR); prepare and reconcile travel authorizations and vouchers using DTS.
• Monitor, track, and follow up on all action items and suspense items using Government-provided tools; ensure taskers are correctly routed, tracked, and closed on time, preventing delays and maintaining accountability; provide regular status updates, respond to information requests, and maintain a centralized task management system.
• Maintain all electronic and paper records in compliance with Air Force Instruction (AFI) 33-322, Records Management, the approved records plan, and all governing directives; and ensure records are properly filed, labeled, stored, and disposed of in accordance with approved retention schedules and assist with records searches and retrievals as required.
• Manage phone and email communications, responding to inquiries within one (1) business day, routing calls, and prioritizing messages as appropriate; coordinate all visitor access with 100% compliance with security protocols, to include pass preparation and escorting; and monitor and order office supplies to ensure adequate stock levels are maintained without interruption to office operations.

Qualifications

• An active DoD SECRET security clearance is required for consideration.
• A High School Diploma or completion of the Tests of General Educational Development (GED). A bachelor’s degree from an accredited institution is highly preferred. 2-4 years of relevant experience is highly preferred.
• Professional Communication – Exceptional written and oral communication skills required. Must have experience with composing, editing, and managing correspondence in accordance with the Air Force Tongue and Quill. Must be able to develop meeting agendas, presentations, and briefing materials for senior executives.
• Organizational Acumen – A thorough understanding of organizational goals, priorities, and policies to effectively assemble reports, respond to inquiries, and resolve challenges.
• Task Management – Proven ability to facilitate and track official taskers across multiple locations using designated management tools, ensuring timely and accurate completion.
• Demonstrated expertise and operational competence in the following systems and software: Microsoft Office Suite (Work Excel, PowerPoint, Outlook), Collaboration Platforms (Microsoft Teams, ZoomGov), and Air Force and DoW Systems (Defense Travel System (DTS), Air Force Records Information Management System (AFRIMS), Task Management Tool (TMT)).

Job ID

2026-25942

Work Type

On-Site

Company Description

Work Where it Matters

Systems Intelligence, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Systems Intelligence, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Systems Intelligence provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Systems Intelligence delivers innovative information technology solutions that evolve and modernize IT infrastructures.

As a Systems Intelligence employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.