Executive Directorate Project Coordinator

Akima; Albuquerque (NM); On-site; USD 65,000 - 90,000; Full time

Job summary

Systems Intelligence, an Akima company, supports AFNWC H-MASS at Kirtland AFB through a Project Coordination Specialist who will coordinate directorate tasks, manage correspondence, and support senior leaders.

The role requires a DoD SECRET clearance, a Bachelor’s in business or PM, 2–4 years of relevant experience, strong Office/SharePoint skills, and experience with DTS, TMT, AFRIMS, and secure networks.

Qualifications

• Active DoD SECRET clearance required.
• Bachelor’s degree in Business Administration, Project Management or related field; 2–4 years of experience preferred.
• Experience prioritizing and tracking multiple tasks with meticulous records.
• Experience collecting and organizing information for executive tasks.
• Professional written and verbal communication with senior leadership.
• Hands-on use of DoD/AF systems across travel processing, task management, and records mgmt.
• Advanced proficiency in Microsoft Office, SharePoint, and Teams.
• Understanding of Air Force communication standards (Tongue and Quill).
• Ability to work with personnel at all levels, including secure networks (SIPRNet).
• Familiarity with DoW/Air Force contracting terminology environments.

Responsibilities

• Manage all physical and digital correspondence with security and routing protocols.
• Serve as a Defense Travel System (DTS) Preparer for travel authorizations/vouchers.
• Complete special projects, incl. organizational guides with flowcharts and best practices.
• Participate in drills/exercises and COOP communications; route exercise taskers.
• Serve as primary awards program contact, track suspense dates, route packages, QC submissions.
• Manage directorate work items via official workflows to ensure mission accountability and visibility.
• Coordinate comprehensive scheduling and events, draft invitations, distribute read-aheads, establish virtual lines and verify AV readiness.
• Oversee official records, rosters, and information platforms per Air Force regs.
• Serve as SharePoint site administrator: manage access, libraries, web parts, and data discoverability.
• Monthly validation and update of Directorate recall roster.

Skills

DoD security clearance

MS Office & SharePoint

Executive communication

Task coordination

DTS travel workflows

Education

Bachelor's degree in Business Admin/PM

Tools

DTS

TMT

AFRIMS

SharePoint administration

Job description

Systems Intelligence, an Akima company, supports AFNWC H-MASS at Kirtland AFB through a Project Coordination Specialist who will coordinate directorate tasks, manage correspondence, and support senior leaders.

The role requires a DoD SECRET clearance, a Bachelor’s in business or PM, 2–4 years of relevant experience, strong Office/SharePoint skills, and experience with DTS, TMT, AFRIMS, and secure networks.