Directorate Operations Lead - DoD Secret Clearance

Akima; Albuquerque (NM); On-site; USD 70,000 - 100,000; Full time

Job summary

Systems Intelligence, an Akima company, seeks a Directorate Operations Specialist to support the Nuclear Technology and Integration Directorate of the Air Force Nuclear Weapons Center at Kirtland AFB. You will coordinate diverse administrative functions and manage complex tasking structures.

Responsibilities include handling ~80 weekly taskers, monitoring workflows, ensuring accuracy of staff packages, coordinating meetings and travel, and serving as records manager with strict security

Qualifications

• Active DoD Secret security clearance required.
• Bachelor’s degree from an accredited institution.
• Minimum of three (3) years of experience executing professional clerical procedures in a DoD or corporate office environment.
• Proven ability to facilitate, distribute, and track official tasks across multiple directorates or locations.
• Minimum of one (1) year of training management experience, including coordinating training schedules and tracking training compliance.
• Demonstrated personnel management support experience, including processing standardized personnel forms and operating automated personnel databases.
• Excellent written and oral communication skills, including composing non-technical business correspondence.
• Ability to collaborate effectively with diverse staff to assemble information and complete products.
• Understanding of the organization’s programs, goals, priorities, and challenges to provide effective support.
• Position contingent upon contract award and funding.

Responsibilities

• Manage internal and external taskers, ~80 active taskers weekly, via official workflows and TMT, and track status for AFNWC/NT divisions.
• Monitor incoming emails from AFNWC workflows; identify bottlenecks and address issues to ensure customer satisfaction.
• Serve as a quality control checkpoint for staff packages, correspondence, and resources submitted to AFNWC/NT and external Leadership.
• Review documents for completeness and adherence to standards (e.g., AFH 33-337).
• Assist front office staff with maintaining AFNWC/NT SharePoint site.
• Prepare for and coordinate actions for key meetings and forums, including agenda, invitations, VTC, and action item documentation.
• Serve as primary records manager for AFNWC/NT operations and liaison to Base Records Management Office.
• Assist with personnel packages and documentation.
• Manage physical and digital correspondence with strict information security and proper routing protocols; maintain auditable mail logs.
• Serve as DTS Preparer, assisting with travel scheduling and authorizations, vouchers, and VARs.
• Complete special projects to improve directorate processes, tools, audits, events, etc.
• Primary contact for directorate awards programs; maintain awards schedule and routing packages.

Skills

Task coordination

Communication skills

Collaboration

Records management

Security awareness

Education

Bachelor's degree

Job description

Systems Intelligence, an Akima company, seeks a Directorate Operations Specialist to support the Nuclear Technology and Integration Directorate of the Air Force Nuclear Weapons Center at Kirtland AFB. You will coordinate diverse administrative functions and manage complex tasking structures.

Responsibilities include handling ~80 weekly taskers, monitoring workflows, ensuring accuracy of staff packages, coordinating meetings and travel, and serving as records manager with strict security