Executive Admin Specialist - Secret Clearance (On-Site)

Akima; Albuquerque (NM); Hybrid; USD 48,000 - 68,000; Full time

Job summary

Systems Intelligence, an Akima company, seeks an Administrative Assistant to support the AFNWC Senior Leaders at Kirtland AFB. You will manage calendars, prepare agendas and briefing materials, arrange travel, and handle correspondence and records in accordance with Air Force standards.

The role requires a DoD SECRET clearance, strong written and verbal communication, and exceptional organizational skills to coordinate tasks across multiple locations and office functions.

Qualifications

• Active DoD SECRET security clearance is required.
• HS Diploma or GED; Bachelor’s degree preferred. 2–4 years of relevant experience preferred.
• Excellent written and oral communication; experience composing/editing according to Air Force Tongue and Quill.

Responsibilities

• Prepare, format, and edit official Air Force correspondence meeting writing standards; monitor and route all mail and correspondence to meet suspense dates.
• Manage leadership calendars in Outlook; coordinate meeting logistics and distribute materials 24 hours in advance.
• Prepare agendas, presentations, and briefing materials for senior executives; assist with events and on-site support.
• Arrange travel per JTR; prepare travel authorizations and vouchers in DTS.
• Track action items and suspense items using government tools; maintain centralized task management and provide status updates.
• Maintain records per AFI 33-322 and retention schedules; assist with searches and retrievals.
• Manage phone/email communications, respond within 1 business day, coordinate visitor access with security; monitor supplies and ensure uninterrupted office operations.

Skills

Security clearance

Professional communication

Organizational skills

Task management

Office software

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

DTS

AF AFRIMS

Job description

Systems Intelligence, an Akima company, seeks an Administrative Assistant to support the AFNWC Senior Leaders at Kirtland AFB. You will manage calendars, prepare agendas and briefing materials, arrange travel, and handle correspondence and records in accordance with Air Force standards.

The role requires a DoD SECRET clearance, strong written and verbal communication, and exceptional organizational skills to coordinate tasks across multiple locations and office functions.