Executive Administrative Assistant — DoD Secret Clearance

Akima; Albuquerque, Northern (NM, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Systems Intelligence, an Akima company, is seeking an Administrative Assistant to support AFNWC leadership at Kirtland AFB in New Mexico. You will prepare correspondence, manage calendars, arrange travel, and maintain records under Air Force standards.

The role requires an active DoD SECRET clearance, a high school diploma or GED, and preferred bachelor’s degree with 2–4 years of experience. This on-site position emphasizes strong communication and organizational skills.

Qualifications

• Active DoD SECRET clearance required.
• High School Diploma or GED required.
• Bachelor’s degree preferred; 2–4 years relevant experience preferred.
• Excellent written and oral communication; experience with Air Force Tongue and Quill.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Prepare, format, and edit official correspondence to Air Force standards; manage routing and classification handling requirements.
• Manage leadership calendars and coordinate meeting logistics, including travel arrangements.
• Prepare agendas, presentations, and briefing materials for senior executives.
• Plan and support on-site events and conferences.
• Coordinate travel using DTS per JTR; reconcile travel vouchers.
• Track action items using centralized task management; provide status updates.
• Maintain records per AFI 33-322 and retention schedules; perform searches and retrievals.
• Handle phone and email inquiries; monitor visitor access and security protocols.

Skills

Clearance coordination

Professional communication

Calendar management

Meeting logistics

Travel arrangements

Records management

Office software

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

DTS

AFRIMS

TMT

Outlook

Job description

Systems Intelligence, an Akima company, is seeking an Administrative Assistant to support AFNWC leadership at Kirtland AFB in New Mexico. You will prepare correspondence, manage calendars, arrange travel, and maintain records under Air Force standards.

The role requires an active DoD SECRET clearance, a high school diploma or GED, and preferred bachelor’s degree with 2–4 years of experience. This on-site position emphasizes strong communication and organizational skills.