Executive Administrative Specialist — DoD Secret Clearance

NANA Regional Corporation; Albuquerque (NM); Hybrid; USD 55,000 - 90,000; Full time

Job summary

Systems Intelligence, an Akima company, is seeking an Administrative Assistant to support AFNWC Front Office at Kirtland AFB. You will handle correspondence per Air Force standards, manage calendars, travel, and events, and maintain records with strict security and retention guidelines.

You will support senior leaders, coordinate meetings, prepare agendas and briefing materials, and ensure timely responses to inquiries while maintaining compliance with security protocols.

Qualifications

• Active DoD SECRET security clearance is required.
• High School Diploma or GED; a Bachelor’s degree from an accredited institution is highly preferred.
• 2–4 years of relevant experience is highly preferred.
• Professional communication—exceptional written and oral skills; ability to compose, edit, and manage correspondence per Air Force standards.
• Organizational acumen to assemble reports, respond to inquiries, and resolve challenges.
• Task management: track official taskers across multiple locations using designated tools.

Responsibilities

• Prepare, format, and edit official correspondence per Air Force writing standards and track all incoming/outgoing mail.
• Manage leadership calendars in Outlook; coordinate meetings, rooms, AV equipment, and distribute materials 24 hours prior.
• Prepare agendas, presentations, and briefing materials for senior executives; assist with planning events and on-site support.
• Arrange travel per JTR; prepare, reconcile travel authorizations and vouchers using DTS.
• Monitor action and suspense items; route, track, and close taskers on time; provide status updates.
• Maintain records per AFI 33-322 and retention schedules; assist with searches and retrievals.
• Manage phone and email communications; coordinate visitor access with security protocols; monitor office supplies.

Skills

Professional Communication

Organizational Acumen

Task Management

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Microsoft Teams

ZoomGov

DTS

AFRIMS

TMT

Job description

Systems Intelligence, an Akima company, is seeking an Administrative Assistant to support AFNWC Front Office at Kirtland AFB. You will handle correspondence per Air Force standards, manage calendars, travel, and events, and maintain records with strict security and retention guidelines.

You will support senior leaders, coordinate meetings, prepare agendas and briefing materials, and ensure timely responses to inquiries while maintaining compliance with security protocols.