Executive Administrative Specialist - DoD Front Office

Akima; Albuquerque (NM); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive pay

Growth opportunities

Excellent retirement options

Job summary

Systems Intelligence, an Akima company, located at Kirtland Air Force Base, provides administrative support to the AFNWC Front Office under the H-MASS contract. The Administrative Assistant will prepare official correspondence to Air Force standards, manage calendars, coordinate meetings, and support travel arrangements for senior leaders.

The role requires an active DoD SECRET clearance, strong written and oral communication, and experience with MS Office, DTS, and AFRIMS.

Qualifications

• Active DoD SECRET clearance required.
• High School Diploma or GED;Bachelor’s degree preferred.
• 2–4 years of relevant experience preferred.
• Exceptional written and oral communication skills.
• Experience composing and editing official Air Force correspondence.

Responsibilities

• Prepare, format, and edit official correspondence per Air Force standards; manage and route incoming/outgoing correspondence to meet suspense dates.
• Manage leadership calendars in Outlook; coordinate meeting logistics and distribute materials in advance.
• Prepare meeting agendas, presentations, and briefing materials; assist with events.
• Arrange and reconcile travel using DTS per JTR.
• Monitor action items using government tools; track, route, and close taskers on time.
• Maintain records per AFI 33-322; file, label, store, and dispose records per retention schedules.
• Manage phone/email communications and coordinate visitor access in line with security protocols.

Skills

Active DoD SECRET clearance

Calendar management

Professional communication

Records management

Task management

Office suite proficiency

Education

High School Diploma or GED

Bachelor’s degree preferred

2–4 years relevant experience

Tools

Microsoft Office Suite

Microsoft Outlook

DTS

AFRIMS

Task Management Tool (TMT)

ZoomGov

Job description

Systems Intelligence, an Akima company, located at Kirtland Air Force Base, provides administrative support to the AFNWC Front Office under the H-MASS contract. The Administrative Assistant will prepare official correspondence to Air Force standards, manage calendars, coordinate meetings, and support travel arrangements for senior leaders.

The role requires an active DoD SECRET clearance, strong written and oral communication, and experience with MS Office, DTS, and AFRIMS.