Senior Administrative Specialist - DoD/Secret Support

Astrion; Lincoln (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

Astrion seeks a Senior Administrative Assistant to support the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division at Hanscom AFB, MA. The role emphasizes executive support, records management, and coordination of meetings and travel.

Requirements include US citizenship, ability to obtain an active Secret clearance, and strong DoD workflow experience. The position demands high organization, discretion with sensitive information, and the ability to manage multiple

Qualifications

• Bachelor’s Degree in a related field and 12 years of experience in the DoD or 15 years directly related DoD experience.
• U.S. citizenship and ability to obtain active Secret clearance.
• Advanced proficiency with Microsoft Office Suite and SharePoint.

Responsibilities

• Provide comprehensive administrative support to PK leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and organizational deliverables.
• Maintain PK official records, contract closeout files, trackers, and documentation repositories.
• Oversee personnel in-/out-processing and maintain office documentation, calendars, and scheduling.
• Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
• Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
• Support workflow management, office operations, and process improvement initiatives.
• Prepare official correspondence, reports, and leadership documentation.
• Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
• Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
• Validate recurring reports and support ESGK training events and office activities.

Skills

MS Office

SharePoint admin

Calendar management

Executive scheduling

Meeting coordination

Docs & briefing prep

Records management

Data reporting

DoD knowledge

Acquisition/PMO support

Air Force org structures

Education

Bachelor’s Degree

Tools

SharePoint

Teams / Zoom / WebEx

Office 365 suite

Job description

Astrion seeks a Senior Administrative Assistant to support the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division at Hanscom AFB, MA. The role emphasizes executive support, records management, and coordination of meetings and travel.

Requirements include US citizenship, ability to obtain an active Secret clearance, and strong DoD workflow experience. The position demands high organization, discretion with sensitive information, and the ability to manage multiple