Executive Administrative Specialist - Calendar, Budgets & Travel

Hutchinson Health; BLOOMINGTON (MN); On-site; USD 42,000 - 58,000; Full time

Job summary

Hutchinson Health is seeking an Administrative Assistant to provide confidential support to the Vice President/Director and team. Responsibilities include budget management, calendar maintenance, meeting coordination, and preparing materials for presentations and reports.

The role requires strong communication, organizational skills, and the ability to handle sensitive information. Office duties span mail, travel arrangements, and project support in a fast-paced environment.

Qualifications

• High school diploma or GED is required or equivalent.
• 2+ years of administrative assistant experience or 4 year college degree.
• Strong desktop tool usage including Word, Excel, PowerPoint.
• Strong oral and written communication skills.
• Excellent spelling, grammar, editing, and organizational skills.
• Ability to type 45 WPM.
• Ability to operate various office equipment.
• Ability to work independently and with minimal supervision.
• Ability to handle confidential information.
• Ability to work under pressure and meet deadlines.
• Good problem-solving skills.
• Excellent customer service and interpersonal skills.

Responsibilities

• Supports Director(s) with budgeting, files and other admin tasks.
• Creates, proofreads, and edits material using Word/Excel/PowerPoint.
• Manages the Director's calendar and priorities.
• Arranges meetings and travel within budget; prepares materials.
• Audits budget reports and prepares expense reports.
• Greets visitors and directs them to appropriate person.
• Coordinates travel arrangements and itineraries.
• Handles independent administrative projects as needed.
• Serves as a backup to other administrative staff.
• Performs other duties as assigned.
• Sorts and distributes incoming mail.

Skills

Communication skills

Typing 45 WPM

Confidentiality

Customer service

Organizational skills

Problem solving

Independence

Education

High school diploma or GED

Two year Administrative Assistant Degree or Certificate

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Hutchinson Health is seeking an Administrative Assistant to provide confidential support to the Vice President/Director and team. Responsibilities include budget management, calendar maintenance, meeting coordination, and preparing materials for presentations and reports.

The role requires strong communication, organizational skills, and the ability to handle sensitive information. Office duties span mail, travel arrangements, and project support in a fast-paced environment.