Executive Administrative Specialist

Socket.dev; Riverview (FL); On-site; USD 48,000 - 63,000; Full time

Job summary

Socket.dev in Riverview, FL is seeking an experienced administrative professional to provide customer service, clerical, secretarial and financial support duties for a division. You will manage calendars, prepare reports, process invoices, and handle confidential records while coordinating with leadership.

The role emphasizes accuracy, discretion, teamwork, and proactive communication to ensure smooth operations and strong service to internal stakeholders and the public.

Qualifications

• Customer Commitment: Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity: Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence: Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork: Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Responsibilities

• Performs a variety of advanced administrative, secretarial, and confidential functions and duties supporting a division director.
• Maintains division director's calendar; schedules and coordinates appointments, reserves venue, coordinates attendees; assembles handout materials, slideshow presentations and equipment.
• Prepares, proofreads, and distributes correspondence, memos, spreadsheets, log invoices, and reports in final form, for approval or signature of division director.
• Reviews incoming postal mail, electronic mail, correspondence, and statements; forwards to the division director or other professional and department staff.
• Recommends to the division director improvements to administrative policies and internal workflow procedures, as needed.
• Provides input to division director on budgetary matters concerning office expenditures, such as equipment and supplies and monetary benefits, such as payroll and overtime.
• Processes, coordinates, and adjusts payroll, timekeeping, and leave requests for division director's approval and signature.
• Accesses, secures, and monitors restricted, sensitive, and confidential records or information to include but not limited to records involving personnel, payroll, medical, performance, or discipline.
• May assist division director by following up on the status of time sensitive items within the department.
• May take and transcribe dictation verbally or from electronic sources; may take minutes, record and report meetings or proceedings for the division director.
• May prepare and distribute outgoing electronic mail and correspondence on behalf of division director; as authorized, may utilize an electronic signature or stamp for division director.
• May provide supervision, guidance, training, and review the work of subordinate administrative/clerical and administrative/secretarial staff to ensure accuracy, completion, timeliness, and corrective action, as needed.
• May meet with staff members or members of the public, on behalf of division director or other professional staff.
• Performs other related duties as required.

Skills

Customer Commitment

Professionalism & Integrity

Organizational Excellence

Teamwork

Education

Bachelor's degree in related field

Job description

Socket.dev in Riverview, FL is seeking an experienced administrative professional to provide customer service, clerical, secretarial and financial support duties for a division. You will manage calendars, prepare reports, process invoices, and handle confidential records while coordinating with leadership.

The role emphasizes accuracy, discretion, teamwork, and proactive communication to ensure smooth operations and strong service to internal stakeholders and the public.