Executive Administrative Specialist

Tinsman Agency; Chesterfield Court House (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

Tinsman Agency is seeking an Administrative Assistant to support daily office operations in Chesterfield Court House, Virginia. You will manage calls, schedule appointments, maintain records, and handle data entry with accuracy and professionalism.

Responsibilities include preparing documents, coordinating meetings, and keeping client information organized to ensure smooth workflow for executives and teams.

Qualifications

• Strong administrative and clerical skills to support daily operations.
• Professional phone etiquette and clear communication for client inquiries.
• Experience with executive administrative assistance or similar support roles.
• Proficiency with office software and data entry.
• Ability to prioritize tasks, manage time, and maintain accuracy in a fast-paced environment.
• High reliability, integrity, and customer service orientation.

Responsibilities

• Handle daily office tasks and documentation.
• Manage phone calls, schedule appointments, and maintain records.
• Prepare documents and reports for executives and staff.
• Coordinate meetings and update client information as needed.
• Maintain organized office systems to ensure efficient workflow.

Skills

Administrative support

Phone etiquette

Executive support

Microsoft Office

Time management

Attention to detail

Tools

Microsoft Office Suite

Job description

Tinsman Agency is seeking an Administrative Assistant to support daily office operations in Chesterfield Court House, Virginia. You will manage calls, schedule appointments, maintain records, and handle data entry with accuracy and professionalism.

Responsibilities include preparing documents, coordinating meetings, and keeping client information organized to ensure smooth workflow for executives and teams.