Part-Time Administrative Assistant

ShineForth; Virginia Beach (VA); On-site; USD 19,000 - 28,000; Part time

Job summary

Paycom - ATS in the Tidewater area seeks an Administrative Assistant to provide professional administrative support for the office. The role emphasizes organized records, effective communication, and collaboration with staff and community partners.

The position requires strong organizational skills, attention to detail, and the ability to work with visitors, scheduling, and routine office logistics. In-person, part-time hours, with three in-office days per week.

Qualifications

• One year certificate from college or technical school; or a high school diploma and three to six months’ related experience and/or training; or equivalent combination of education and experience and skills.
• Ability to understand and effectively use computers and other office equipment as outlined in job description.

Responsibilities

• Administrative Support: Serve as the first point of contact for visitors and incoming communications.
• Manage scheduling, correspondence, and internal communications.
• Maintain organized records and assist with data entry and reporting.
• Support logistics for meetings, training, and office events.
• Monitor and manage office supplies and mail distribution.
• Assist with documentation compliance and file management.
• Coordinate routine maintenance and repairs for the office building as needed.
• Schedule and track maintenance for agency vehicles, ensuring safety standards.
• Liaise with vendors and service providers for building and vehicle needs.

Education

Certificate or Diploma

High School Diploma

Related experience (3–6 months)

Job description

SUMMARYThe Administrative Assistant provides professional administrative support for the Tidewater office. This role ensures efficient office operations, accurate documentation, and effective communication within the organization and collaboration within the community. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively with staff and stakeholders.SCHEDULE21 hours per week3 in person days in office with each day being 7.5 hoursESSENTIAL DUTIES AND RESPONSIBILITIES may include the following. Other duties may be assigned.Administrative SupportServe as the first point of contact for visitors and incoming communicationsManage scheduling, correspondence, and internal communicationsMaintain organized records and assist with data entry and reportingSupport logistics for meetings, training, and office eventsMonitor and manage office supplies and mail distributionAssist with documentation compliance and file managementBuilding and Vehicle MaintenanceCoordinate routine maintenance and repairs for the office building as needed.Schedule and track maintenance for agency vehicles, ensuring compliance with safety standards.Liaise with vendors and service providers for building and vehicle needs.EDUCATION and/or EXPERIENCEOne year certificate from college or technical school; or a high school diploma and three to six months’ related experience and/or training; or equivalent combination of education and experience and skills. Ability to understand and effectively use computers and other office equipment as outlined in job description.PAY RANGE$14 - $20 hourly