Executive Administrative Specialist

RemX; Richmond (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

RemX is seeking an Administrative Assistant to support a senior leader and leadership team in a fast-paced setting. This role requires polished professionalism, superb organization, and the ability to manage multiple priorities with discretion.

The position is based in the West End of Richmond, with standard 8:30-5 hours and a focus on calendar management, meeting coordination, and preparation of presentations and reports for internal and external stakeholders.

Qualifications

• 4+ years of administrative support experience, preferably supporting executives.
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with discretion.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Bachelor's degree preferred.

Responsibilities

• Manage complex calendars, meetings, and scheduling.
• Coordinate events, leadership meetings, and special projects.
• Prepare and proofread correspondence, presentations, reports, and meeting materials.
• Serve as a primary point of contact for internal and external stakeholders.
• Maintain confidential records and administrative documentation.
• Track deadlines and provide administrative support across key initiatives.

Skills

Calendar management

Organizational skills

Discretion

Multitasking

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office (Outlook Word Excel PowerPoint)

Job description

RemX is seeking an Administrative Assistant to support a senior leader and leadership team in a fast-paced setting. This role requires polished professionalism, superb organization, and the ability to manage multiple priorities with discretion.

The position is based in the West End of Richmond, with standard 8:30-5 hours and a focus on calendar management, meeting coordination, and preparation of presentations and reports for internal and external stakeholders.