Administrative Assistant

Tinsman Agency; Chesterfield Court House (VA); On-site; USD 35,000 - 50,000; Full time

Job summary

Tinsman Agency is seeking an Administrative Assistant to support daily office operations in Chesterfield Court House, Virginia. You will manage calls, schedule appointments, maintain records, and handle data entry with accuracy and professionalism.

Responsibilities include preparing documents, coordinating meetings, and keeping client information organized to ensure smooth workflow for executives and teams.

Qualifications

• Strong administrative and clerical skills to support daily operations.
• Professional phone etiquette and clear communication for client inquiries.
• Experience with executive administrative assistance or similar support roles.
• Proficiency with office software and data entry.
• Ability to prioritize tasks, manage time, and maintain accuracy in a fast-paced environment.
• High reliability, integrity, and customer service orientation.

Responsibilities

• Handle daily office tasks and documentation.
• Manage phone calls, schedule appointments, and maintain records.
• Prepare documents and reports for executives and staff.
• Coordinate meetings and update client information as needed.
• Maintain organized office systems to ensure efficient workflow.

Skills

Administrative support

Phone etiquette

Executive support

Microsoft Office

Time management

Attention to detail

Tools

Microsoft Office Suite

Job description

Company Description Tinsman Agency brings over 26 years of experience in the consumer finance arena, providing affordable and tailored financial products to diverse clients. The agency focuses on solutions such as Final Expense, Mortgage Protection, Life Insurance, Living Benefits, and Retirement Planning. With an emphasis on “best in class” service, Tinsman Agency is committed to guiding individuals and families toward financial security and peace of mind. Team members join a client-centered environment that values professionalism, integrity, and long-term relationships.

Role Description The Administrative Assistant role at Tinsman Agency supports daily office operations, including managing phone calls, scheduling appointments, maintaining records, and handling clerical tasks such as data entry, filing, and automated systems. The Administrative Assistant will assist executives and team members with administrative requests, prepare documents and reports, and ensure that clients receive prompt and professional support. The position may also involve coordinating meetings, updating customer information, and maintaining organized office systems to support efficient workflow.

Qualifications

• Strong Administrative Assistance and Clerical Skills to support daily office operations and documentation.
• Professional Phone Etiquette and Communication skills to handle client inquiries and internal coordination.
• Experience with Executive Administrative Assistance or similar responsibilities to support leadership and team needs.
• Proficiency with office software (e.g., Microsoft Office Suite or similar tools) and basic data entry skills.
• Ability to prioritize tasks, manage time effectively, and maintain attention to detail in a fast-paced environment.
• High level of reliability, integrity, and customer service orientation.