Executive Administrative Specialist - City Leadership

City of Austin; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Low-cost medical

Dental

Vision

Paid leave time

Competitive retirement plan

Training opportunities

Generous leave

Work-life balance programs

Job summary

City of Austin’s City Manager’s Office seeks an experienced administrative professional to provide high-level support to executives, coordinating with City departments, community leaders, and the public.

Under the direction of an Assistant City Manager, you will manage calendars, organize documents, respond to inquiries, handle sensitive issues, and assist with research and data analysis. Bachelor's degree plus four years' experience required; advanced Office skills preferred.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or related field plus four years’ experience in administrative or executive assistant capacity.
• Experience may substitute for education up to four years.

Responsibilities

• Provide high-level administrative support to City Management Executives.
• Answer phones, greet visitors, and serve as point of contact providing assistance to customers.
• Facilitate handling of time-sensitive requests such as Public Information Requests (PIRs).
• Organize and maintain files relating to office correspondence, reports, and other pertinent data.
• Maintain calendar; schedule meetings, conferences, and events; plan travel itineraries; and make travel arrangements.
• Prepare memos, letters, meeting materials and other documents.
• Serve as point of contact between the Assistant City Manager, City Council Offices, and departments on day-to-day issues.
• Respond to and assist in the resolution of sensitive inquiries, issues, and complaints from both internal and external sources.
• Conduct research, compile data, and perform data analysis.
• Provide assistance to citizens, prepare CAFs as needed.
• May provide leadership, training, and guidance to others.

Skills

Oral and written communication

Multitasking

Data analysis

Planning and organizing

Electronic scheduling

Interpersonal skills

Education

Bachelor’s degree in Business Administration or Public Administration

4 years of executive/administrative support experience

Tools

Adobe Acrobat

Microsoft Office Suite (Word, Outlook, OneNote, Teams)

Job description

City of Austin’s City Manager’s Office seeks an experienced administrative professional to provide high-level support to executives, coordinating with City departments, community leaders, and the public.

Under the direction of an Assistant City Manager, you will manage calendars, organize documents, respond to inquiries, handle sensitive issues, and assist with research and data analysis. Bachelor's degree plus four years' experience required; advanced Office skills preferred.