Executive Admin Specialist, City Management Office

City-of-Austin; Austin (TX); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Low-cost medical benefits

Dental benefits

Vision benefits

Paid leave time

Retirement plan

Training opportunities

Job summary

City of Austin is seeking a high-level administrative professional to support the City Management Executive team. You will manage calendars, communications, and travel arrangements, while serving as a primary contact for departments and the public.

The role requires a Bachelor's degree with four years of administrative experience, strong writing and editing skills, and proficiency with Adobe Acrobat and MS Office. Eligibility for a fast-paced, in-person work environment is required.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field.
• Four years of experience in administrative or executive assistant capacity; experience may substitute for education.
• Proficiency with Adobe Acrobat and Microsoft Office Suite, including Word, Outlook, OneNote, and Teams.

Responsibilities

• Provide high-level administrative support to City Management Executives.
• Answer phones, greet visitors, and serve as point of contact for customers.
• Facilitate handling of time-sensitive requests such as Public Information Requests (PIRs).
• Organize and maintain files relating to office correspondence, reports, and data.
• Maintain calendar, schedule meetings, plan travel, and arrange travel itineraries.
• Prepare memos, letters, meeting materials and other documents.
• Coordinate with City Council Offices and departments on day-to-day issues.
• Respond to sensitive inquiries and assist in resolution of complaints.
• Conduct research, compile data, and perform data analysis; assist citizens and prepare CAFs.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

MS Office Suite

Adobe Acrobat

Data analysis

Public administration knowledge

Education

Bachelor's degree in Business/Public Administration

Tools

Adobe Acrobat

Microsoft Office (Word, Outlook, OneNote, Teams)

Job description

City of Austin is seeking a high-level administrative professional to support the City Management Executive team. You will manage calendars, communications, and travel arrangements, while serving as a primary contact for departments and the public.

The role requires a Bachelor's degree with four years of administrative experience, strong writing and editing skills, and proficiency with Adobe Acrobat and MS Office. Eligibility for a fast-paced, in-person work environment is required.