Executive Administrative Specialist

MSCCN; Arlington (VA); On-site; USD 80,000 - 110,000; Full time

Job summary

The DHS Cybersecurity and Infrastructure Security Agency (CISA) Office of External Affairs seeks an Administrative Specialist to provide executive administrative, operational, and task-management support to office leadership and staff in Arlington, Virginia. The role involves planning and coordinating calendar activities, travel, records, and day-to-day operations to ensure efficient office functionality.

Ideal candidates will demonstrate experience in handling confidential information, data

Qualifications

• Applicants must meet the applicable federal qualification requirements for the GS-0301 series and grade.
• Specialized experience should demonstrate support to an office, including calendars, meetings, and travel.
• Experience coordinating official travel arrangements, authorizations, vouchers, or travel records.
• Experience developing dashboards, metrics, reports, or status products.
• Interpreting and applying administrative policies, procedures, and guidelines.
• Coordinating work across multiple offices and external partners.

Responsibilities

• Provide a full range of administrative services to Office of External Affairs leadership and staff.
• Plan, perform, and coordinate administrative functions for effective office operations.
• Manage executive calendars, meetings, and travel.
• Prepare correspondence, reports, and briefing materials.
• Coordinate travel arrangements and reimbursements.
• Track deadlines and support leadership in ensuring timely responses.
• Develop dashboards and metrics for management decisions.

Job description

The DHS Cybersecurity and Infrastructure Security Agency (CISA) Office of External Affairs seeks an Administrative Specialist to provide executive administrative, operational, and task-management support to office leadership and staff in Arlington, Virginia. The role involves planning and coordinating calendar activities, travel, records, and day-to-day operations to ensure efficient office functionality.

Ideal candidates will demonstrate experience in handling confidential information, data