Executive Administrative Assistant — Sector Operations

Saliense; Arlington (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

20 Days PTO

40 Hours Paid Sick Time

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

401(k) with Tiered Match

100% Vesting

Parental Leave

Professional Development Reimbursement

Job summary

Saliense in Arlington, VA seeks an experienced Administrative Assistant to support Sector Management and cross-sector coordination for CISA initiatives. You will manage calendars, compose executive correspondence, maintain records, and coordinate sector engagements.

The role requires proactive documentation, fast email response, and logistics support for urgent national events, with career growth and a robust benefits package.

Qualifications

• 3 years of experience providing administrative, operational, and executive-level assistance to Sector Management leadership.
• Proactively maintain and update sector membership lists, rosters, distribution lists, participation records, and associated documentation.
• Demonstrated track record of managing designated mailboxes, acknowledging email inquiries within one hour during core business hours, and maintaining inquiry logs and documentation.
• Hands-on experience maintaining logs and inventories supporting records tracking and retrieval for all sector engagement related documentation.
• Coordinating and scheduling sector engagements, utilizing project management tools and methodologies to optimize logistics and resource allocation.
• Support Sector Management leadership by coordinating calendars, communication flow, task tracking, document management, and preparation of ready materials.
• Develop and maintain monthly status reports documenting calendar coordination, document routing, correspondence volumes, and task tracking completion.
• Provide logistical support in a classified environment for sector engagement meetings, managing registration, onsite support, note-taking, and security adherence.
• Assist during urgent operational or national level events to ensure timely delivery of actionable information.

Responsibilities

• Coordinate calendars, communications, task tracking, and document management for Sector Management.
• Prepare executive materials and correspondence to facilitate efficient operations.
• Support sector engagements, including meeting logistics and attendance recording.
• Maintain logs, inventories, and status reports for ongoing sector activities.
• Provide rapid response to inquiries and ensure timely note-taking and coordination summaries.

Skills

Calendar coordination

Executive support

Notetaking

Document management

Logistics support

Meeting coordination

Project management tools

Microsoft Office

Tools

Microsoft Office Suite

Job description

Saliense in Arlington, VA seeks an experienced Administrative Assistant to support Sector Management and cross-sector coordination for CISA initiatives. You will manage calendars, compose executive correspondence, maintain records, and coordinate sector engagements.

The role requires proactive documentation, fast email response, and logistics support for urgent national events, with career growth and a robust benefits package.