Executive Administrative Assistant for Federal Programs

Kids for the Future; Arlington (VA); On-site; USD 62,000 - 68,000; Full time

Job summary

Kids for the Future in Arlington, Virginia, is seeking an Administrative Assistant II to support the Cybersecurity and Infrastructure Security Agency’s council, advisory, and engagement programs. You will provide executive-level support to CISA leadership, councils, committees, and working groups, coordinating meetings and producing leadership-ready materials.

The role emphasizes scheduling, correspondence, records management, and preparation of agendas and briefing packages, with telework

Qualifications

• 4–8 years of administrative or executive support experience.
• Ability to obtain DHS Suitability/Fitness Determination.
• Experience managing calendars, scheduling meetings, and maintaining records.
• Proficiency with MS Word, Excel, PowerPoint, Outlook and Teams.

Responsibilities

• Provide admin and executive-level support, including scheduling and calendar coordination.
• Coordinate leadership meetings and stakeholder engagements.
• Plan and support council, advisory, committee, and working-group meetings, including logistics, registration and materials.
• Prepare meeting agendas, materials, summaries, and briefing packages.
• Support document routing, review, approval, and clearance tracking.
• Maintain calendars, action-item trackers, and meeting schedules.
• Manage designated email accounts, acknowledge inquiries, and maintain logs.
• Organize electronic records and ensure compliance with federal records-management requirements.
• Assist with onsite meeting logistics and coordination with senior officials.

Skills

Organizational skills

Communication skills

Writing and editing

Multitasking

Education

Associate or bachelor’s degree in business administration / related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Kids for the Future in Arlington, Virginia, is seeking an Administrative Assistant II to support the Cybersecurity and Infrastructure Security Agency’s council, advisory, and engagement programs. You will provide executive-level support to CISA leadership, councils, committees, and working groups, coordinating meetings and producing leadership-ready materials.

The role emphasizes scheduling, correspondence, records management, and preparation of agendas and briefing packages, with telework