Senior Administrative Assistant, DHS Suitability

Ctec Corp; Arlington, Northern (VA, KY); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Sick leave

401K + employer match

Performance bonus

Job summary

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant II (DHS Suitability) to provide executive-level support for CISA council and sector-management operations in Arlington, VA. The role emphasizes fast-paced calendar management, confidential communications, and records handling within unclassified and sensitive environments.

You will coordinate meetings, prepare briefing materials, manage records and distributions, and support senior officials and external partners

Qualifications

• 5+ years of administrative, executive-support, program-support, or operations coordination experience.
• Demonstrated ability to manage high-volume scheduling, records, communications, and deadlines.
• Strong written communication, customer service, discretion, and attention to detail.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to obtain and maintain a favorable DHS Fitness Determination (Public Trust/DHS Suitability); U.S. citizenship required.

Responsibilities

• Manage complex calendars, scheduling, meeting registration, attendee lists, rooms, virtual platforms, and event logistics.
• Coordinate agendas, pre-reads, briefing packages, correspondence, executive materials, and post-meeting follow-up.
• Maintain membership rosters, distribution lists, shared mailboxes, inquiry logs, action trackers, and document repositories.
• Route documents and requests, monitor deadlines, obtain inputs and approvals, and resolve administrative issues.
• Draft and format routine correspondence, summaries, status reports, meeting records, and leadership-ready materials.
• Support stakeholder communications and provide professional service to senior officials and external partners.
• Maintain accurate records and apply privacy, records-management, accessibility, quality, and CISA/DHS formatting requirements.
• Provide rapid administrative coordination during urgent events and maintain reliable operations amid changing priorities.

Skills

5+ years admin experience

High-volume scheduling

Written communication

Discretion and attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant II (DHS Suitability) to provide executive-level support for CISA council and sector-management operations in Arlington, VA. The role emphasizes fast-paced calendar management, confidential communications, and records handling within unclassified and sensitive environments.

You will coordinate meetings, prepare briefing materials, manage records and distributions, and support senior officials and external partners