Pending Award - Administrative Assistant II

Kids for the Future; Arlington (VA); On-site; USD 62,000 - 68,000; Full time

Job summary

Kids for the Future in Arlington, Virginia, is seeking an Administrative Assistant II to support the Cybersecurity and Infrastructure Security Agency’s council, advisory, and engagement programs. You will provide executive-level support to CISA leadership, councils, committees, and working groups, coordinating meetings and producing leadership-ready materials.

The role emphasizes scheduling, correspondence, records management, and preparation of agendas and briefing packages, with telework

Qualifications

• 4–8 years of administrative or executive support experience.
• Ability to obtain DHS Suitability/Fitness Determination.
• Experience managing calendars, scheduling meetings, and maintaining records.
• Proficiency with MS Word, Excel, PowerPoint, Outlook and Teams.

Responsibilities

• Provide admin and executive-level support, including scheduling and calendar coordination.
• Coordinate leadership meetings and stakeholder engagements.
• Plan and support council, advisory, committee, and working-group meetings, including logistics, registration and materials.
• Prepare meeting agendas, materials, summaries, and briefing packages.
• Support document routing, review, approval, and clearance tracking.
• Maintain calendars, action-item trackers, and meeting schedules.
• Manage designated email accounts, acknowledge inquiries, and maintain logs.
• Organize electronic records and ensure compliance with federal records-management requirements.
• Assist with onsite meeting logistics and coordination with senior officials.

Skills

Organizational skills

Communication skills

Writing and editing

Multitasking

Education

Associate or bachelor’s degree in business administration / related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

• Base Pay $62,000.00 - $68,000.00 / Year
• Relocation Expense Covered No
• Employee Type FT Exempt
• Required Degree NONE
• Manage Others No

Administrative Assistant II
Location: Arlington, Virginia
Schedule: Monday–Friday, generally 8:00 a.m.–4:30 p.m. ET
Fitness Requirement: Ability to obtain and maintain a favorable DHSSuitability/Fitness Determination
Employment Status: Contingent upon contract award

Position Overview

ITSC is seeking an Administrative Assistant II to support the Cybersecurity andInfrastructure Security Agency’s council, advisory, and strategic engagementprograms. This position will provide administrative and executive-level support toCISA leadership, councils, committees, working groups, and stakeholder
engagement activities.The successful candidate will be organized, responsive, and detail-oriented, with theability to coordinate meetings, manage correspondence, maintain records, andproduce accurate leadership-ready materials.

Requirements

Key Responsibilities

• Provide administrative and executive-level support, including scheduling, calendar coordination, correspondence management, task tracking, and workflow organization.
• Coordinate leadership meetings and engagements with internal and external stakeholders.
• Plan and support council, advisory, committee, and working-group meetings, including scheduling, logistics, registration, materials, attendance tracking, notetaking, and follow-up.
• Prepare and distribute agendas, meeting materials, pre-reads, summaries, reports, memoranda, briefing packages, and correspondence.
• Support document routing, review, approval, and clearance tracking.
• Maintain calendars, action-item trackers, suspense dates, participation records, distribution lists, and meeting schedules.
• Manage designated email accounts, acknowledge inquiries promptly, and maintain accurate correspondence logs.
• Organize and maintain electronic records, files, inventories, and supporting documentation in accordance with federal records-management requirements.
• Track recommendations, decisions, votes, deliverables, and action items through completion.
• Prepare meeting notes and clear, factual summaries of discussions and outcomes.
• Proofread and edit documents for grammar, accuracy, formatting, consistency, and compliance with CISA and DHS standards.
• Support the preparation of executive briefing decks, talking points, decision-support materials, and outreach products.
• Assist with onsite meeting logistics, including venue research, registration, materials, and coordination with senior officials.
• Perform additional administrative and program-support duties as assigned.

Required Qualifications

• 4-8 years of administrative, executive support, program support, or office-management experience.
• Ability to obtain and maintain a favorable DHS Suitability/Fitness Determination. Strong organizational, time-management, writing, editing, and communication skills.
• Experience managing calendars, scheduling meetings, tracking deadlines, and maintaining records.
• Experience preparing professional correspondence, meeting materials, reports, presentations, and summaries.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams. Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.
• Strong attention to detail and commitment to producing accurate work.
• Ability to communicate professionally with government leadership and internal and external stakeholders.
• U.S. citizenship.

Preferred Qualifications

• Associate or bachelor’s degree in business administration, communications, management, or a related field.
• Previous experience supporting DHS, CISA, another federal agency, or a government contractor.
• Experience supporting senior executives, government councils, advisory committees, or working groups.
• Familiarity with SharePoint, task-management systems, document-routing platforms, or collaboration tools.
• Knowledge of federal records-management requirements or the Federal Advisory Committee Act.
• Experience coordinating high-volume meetings and stakeholder engagements.

Summary

Work Environment

Work will primarily be performed at CISA facilities in Arlington, Virginia. Teleworkmay be permitted with government approval. Occasional local or overnight travel maybe required.

ITSC is an equal opportunity employer. All qualified applicants will receiveconsideration for employment without regard to any status protected by applicablefederal, state, or local law.