Executive Administrative Assistant with TS/SCI Clearance

Ctec Corp; Arlington, Northern (VA, KY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid vacation & sick leave

Health insurance coverage

Performance bonus programs

401K contribution & Employer Match

Job summary

Cybermedia Technologies, Inc. seeks an experienced Administrative Assistant to support CISA sector activities in Arlington, VA. The role demands precise logistics, executive interaction, meticulous records, and handling of classified information.

You will coordinate meeting logistics, draft records, and maintain action trackers while liaising with senior officials and stakeholders. A Top Secret clearance with SCI eligibility is required; onsite work is expected with possible approved telework

Qualifications

• 2+ years experience with administrative, executive-support, meeting-support, or program-coordination experience in a federal or similarly structured environment.
• Excellent organization, customer service, written communication, and attention to detail.
• Ability to interact appropriately with senior officials and manage several time-sensitive priorities.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared repositories.
• Active Top Secret clearance with the ability to obtain and maintain SCI; U.S. citizenship required.

Responsibilities

• Coordinate classified and unclassified meeting registration, calendars, rooms, attendee lists, materials, and onsite logistics.
• Interface professionally with senior government officials, industry representatives, and other stakeholders.
• Record attendance, capture detailed meeting notes, and draft accurate notes for the record.
• Develop work plans and checklists to execute meetings and recurring operational activities.
• Maintain action trackers, distribution lists, records, correspondence, and document repositories.
• Prepare and format agendas, briefing books, executive materials, and routine status updates.
• Route inquiries and documents, monitor deadlines, and follow up on assigned actions.
• Perform all duties in accordance with security, records-management, privacy and CISA/DHS formatting requirements.

Skills

Administrative experience

Communication

Attention to detail

Time management

Interacting with senior officials

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Cybermedia Technologies, Inc. seeks an experienced Administrative Assistant to support CISA sector activities in Arlington, VA. The role demands precise logistics, executive interaction, meticulous records, and handling of classified information.

You will coordinate meeting logistics, draft records, and maintain action trackers while liaising with senior officials and stakeholders. A Top Secret clearance with SCI eligibility is required; onsite work is expected with possible approved telework