Pending Award - Administrative Assistant I

Kids for the Future; Arlington (VA); On-site; USD 60,000 - 65,000; Full time

Job summary

Kids for the Future is seeking an Administrative Assistant I to support the Cybersecurity and Infrastructure Security Agency sector in Arlington, VA. The role requires active TS clearance with SCI eligibility/access and will involve classified and unclassified tasks, meeting coordination, and executive-support duties.

You'll manage calendars, prepare documents, maintain records, and help with urgent events.

Qualifications

• 1–3 years of administrative/support experience.
• Active Top Secret clearance with SCI access.
• U.S. citizenship and ability to work onsite.

Responsibilities

• Provide administrative and organizational support to Sector Management leadership.
• Coordinate calendars, meetings, deadlines, and recurring activities.
• Assist with planning classified and unclassified sector meetings.
• Coordinate logistics, agendas, pre-reads, briefing materials, and onsite support.
• Record attendance and prepare meeting notes and summaries.
• Maintain member and distribution lists, action-item trackers, and required timelines.
• Prepare memoranda and leadership-ready documents; manage electronic files and records.

Skills

Word

Excel

PowerPoint

Outlook

Teams

Organizational skills

Written communication

Interpersonal skills

Education

Associate or bachelor's degree in business/related field

Tools

SharePoint

Document-routing systems

Task-management platforms

Collaboration tools

Job description

• Base Pay $60,000.00 - $65,000.00 / Year
• Relocation Expense Covered No
• Employee Type FT Exempt
• Required Degree NONE
• Manage Others No

Location: Arlington, Virginia
Work Schedule: Monday–Friday, generally 8:00 a.m.–4:30 p.m. ET
Experience Required: One to three years
Clearance Required: Active Top Secret clearance with SCI eligibility/access
Employment Status: Contingent upon contract award

Position Overview:
ITSC is seeking an Administrative Assistant I to support the Cybersecurity and Infrastructure
Security Agency’s Sector Risk Management Engagement activities. This position will provide
administrative, organizational, meeting, and executive-support services to Sector Management
leadership and Sector Risk Management Agencies.
The successful candidate will be highly organized, responsive, and detail-oriented, with the
ability to manage schedules, documents, correspondence, and meeting logistics in classified and
unclassified environments.

Requirements

Key Responsibilities

? Provide administrative and organizational support to Sector Management leadership.
? Coordinate calendars, meetings, appointments, deadlines, and recurring activities.
? Assist with planning classified and unclassified sector-specific and cross-sector meetings.
? Coordinate registration, scheduling, logistics, attendee lists, agendas, pre-reads, briefing
materials, and onsite support.
? Record attendance and prepare clear, accurate meeting notes and summaries.
? Prepare post-engagement documentation and update action-item trackers within required
timelines.
? Maintain membership lists, distribution lists, participation records, contact information,
and related documentation.
? Track correspondence, assignments, action items, milestones, deliverables, and suspense
dates.
? Support document routing, review, approval, and final distribution.
? Prepare and format memoranda, meeting materials, briefing packages, reports,
correspondence, and leadership-ready products.
? Maintain electronic files, logs, trackers, records, and document inventories.
? Assist with updating sector charters, bylaws, procedural documents, and other
governance materials.
? Perform proofreading and quality-control reviews for accuracy, grammar, consistency,
and formatting.
? Support rapid meeting coordination and document preparation during urgent operational
or national-level events.
? Handle classified meeting materials and notes in accordance with applicable security
procedures.
? Assist with monthly status reports documenting calendar coordination, correspondence,
meeting activity, and task completion.
? Perform additional administrative and program-support duties as assigned.

Required Qualifications

One to three years of administrative, executive support, office management, program
support, or government-support experience.
? Active Top Secret clearance with the ability to obtain and maintain SCI access.
? U.S. citizenship.
? Experience scheduling meetings, managing calendars, maintaining records, or tracking
action items and deadlines.
? Ability to prepare accurate correspondence, meeting materials, reports, and summaries.
? Strong organizational, proofreading, written communication, and interpersonal skills.
? Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
? Strong attention to detail and ability to follow established procedures.
? Ability to manage multiple priorities and respond to short-notice requirements.
? Ability to communicate professionally with senior officials, government personnel,
contractors, and external stakeholders.
? Ability to work onsite in classified environments and protect sensitive information.
Preferred Qualifications
? Associate or bachelor’s degree in business administration, communications, management,
or a related field.
? Previous experience supporting DHS, CISA, another federal agency, or a government
contractor.
? Experience supporting government councils, working groups, committees, or senior
leadership.
? Familiarity with critical infrastructure, cybersecurity, emergency management, or national
security programs.
? Experience using SharePoint, document-routing systems, task-management platforms, or
collaboration tools.
? Knowledge of federal records-management and document-control requirements.
? Experience coordinating classified meetings and handling classified documentation.

Work Environment
Work will primarily be performed at CISA facilities in Arlington, Virginia. Classified duties must
be completed at an authorized government facility. Telework for unclassified duties may be
permitted with government approval. Occasional travel and short-notice support during emergent
events may be required.

Summary

ITSC is an equal opportunity employer. All qualified applicants will receive consideration foremployment without regard to any status protected by applicable federal, state, or local law.