Senior Administrative Assistant – DHS/CISA Support

Cybermedia Technologies, Inc.; United States; Remote; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Career training

Performance bonus programs

401K contribution & Employer Match

11 Federal Holidays

Paid vacation & Sick leave

Job summary

Cybermedia Technologies, Inc. is seeking an experienced Administrative Assistant II (DHS Suitability) to support CISA council, leadership, and sector-management operations in Arlington, VA.

The role requires coordinating a high volume of engagements, communications, records, and leadership materials for senior officials and external partners. Onsite work is expected with potential telework as authorized by government.

Qualifications

• 5+ years of administrative, executive-support, program-support, or operations-coordination experience.
• Demonstrated ability to manage high-volume scheduling, records, communications, and deadlines.
• Strong written communication, customer service, discretion, and attention to detail.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Manage complex calendars, scheduling, meeting registration, attendee lists, rooms, virtual platforms, and event logistics.
• Coordinate agendas, pre-reads, briefing packages, correspondence, executive materials, and post-meeting follow-up.
• Maintain membership rosters, distribution lists, shared mailboxes, inquiry logs, action trackers, and document repositories.
• Route documents and requests, monitor deadlines, obtain inputs and approvals, and resolve administrative issues.
• Draft and format routine correspondence, summaries, status reports, meeting records, and leadership-ready materials.
• Support stakeholder communications and provide professional service to senior officials and external partners.
• Maintain accurate records and apply privacy, records-management, accessibility, quality, and CISA/DHS formatting requirements.
• Provide rapid administrative coordination during urgent events and maintain reliable operations amid changing priorities.

Skills

High-volume scheduling

Executive support

Written communication

Customer service

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Job description

Cybermedia Technologies, Inc. is seeking an experienced Administrative Assistant II (DHS Suitability) to support CISA council, leadership, and sector-management operations in Arlington, VA.

The role requires coordinating a high volume of engagements, communications, records, and leadership materials for senior officials and external partners. Onsite work is expected with potential telework as authorized by government.