Executive Administrative Secretary

Alexandria; Alexandria, Northern (LA, KY); Hybrid; USD 32,000 - 48,000; Full time

Job summary

Alexandria seeks a detail-oriented administrative assistant to perform a wide range of secretarial and clerical duties within the department. Responsibilities include preparing reports, managing calendars, coordinating travel, handling correspondence, and processing invoices and payroll in line with department procedures.

A high school diploma and at least two years of relevant experience are required to join the team in this on-site role in Louisiana.

Qualifications

• High school diploma or GED; or equivalent.
• Two years of secretarial, clerical, or administrative experience.
• Must be able to type and enter data efficiently.
• Must obtain a valid State of Louisiana driver’s license at time of appointment and maintain throughout employment.

Responsibilities

• Provide complex administrative secretarial and clerical support for the department head.
• Prepare reports, minutes, agendas, and annual budget requests.
• Schedule calendars and coordinate travel arrangements.
• Handle mail, correspondence, and records management.
• Process invoices for payment and payroll; prepare purchase requisitions.
• Maintain and organize files and records; compile reports as requested.
• Ensure compliance with applicable rules, regulations, standards, policies and procedures.

Skills

Typing

Data entry

Calendar management

Communication

Office organization

Records management

Copying/filing

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Alexandria seeks a detail-oriented administrative assistant to perform a wide range of secretarial and clerical duties within the department. Responsibilities include preparing reports, managing calendars, coordinating travel, handling correspondence, and processing invoices and payroll in line with department procedures.

A high school diploma and at least two years of relevant experience are required to join the team in this on-site role in Louisiana.