Senior Administrative Secretary & Office Coordinator

Gulfshoresal; Alexandria, Northern (LA, KY); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

Disability Insurance

Life Insurance

Paid Leave

Job summary

City of Alexandria seeks an Administrative Secretary to support a department with a wide range of clerical and administrative tasks. A high school diploma or GED with 2 years of secretarial experience is required, along with data entry and typing proficiency.

The role involves calendar management, travel coordination, routine bookkeeping, and preparation of reports and agendas, with opportunities to advance in a civil service environment.

Qualifications

• High school diploma or GED; supplemented by two (2) years of secretarial, clerical, or administrative experience; or any equivalent combination of education, training, and experience.
• Must be able to type and enter data at a speed necessary for successful job performance.
• May require a valid driver's license.

Responsibilities

• Performs a variety of complex administrative secretarial and clerical functions in support of the assigned department; recommends improvements in workflow and forms; assists in preparing reports and budgets.
• Performs confidential secretarial and administrative tasks for department head, supervisors and staff.
• Maintains calendars, coordinates travel, and monitors departmental expenditures and procurement; processes invoices and payroll tasks.

Skills

Typing speed

Data entry

Secretarial experience

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Job description

City of Alexandria seeks an Administrative Secretary to support a department with a wide range of clerical and administrative tasks. A high school diploma or GED with 2 years of secretarial experience is required, along with data entry and typing proficiency.

The role involves calendar management, travel coordination, routine bookkeeping, and preparation of reports and agendas, with opportunities to advance in a civil service environment.