Administrative Secretary

Strategic Government Resources, Inc.; Alexandria, Northern (LA, KY); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

Disability Insurance

Life Insurance

Paid Leave

Job summary

City of Alexandria seeks an Administrative Secretary to support a department with a wide range of clerical and administrative tasks. A high school diploma or GED with 2 years of secretarial experience is required, along with data entry and typing proficiency.

The role involves calendar management, travel coordination, routine bookkeeping, and preparation of reports and agendas, with opportunities to advance in a civil service environment.

Qualifications

• High school diploma or GED; supplemented by two (2) years of secretarial, clerical, or administrative experience; or any equivalent combination of education, training, and experience.
• Must be able to type and enter data at a speed necessary for successful job performance.
• May require a valid driver's license.

Responsibilities

• Performs a variety of complex administrative secretarial and clerical functions in support of the assigned department; recommends improvements in workflow and forms; assists in preparing reports and budgets.
• Performs confidential secretarial and administrative tasks for department head, supervisors and staff.
• Maintains calendars, coordinates travel, and monitors departmental expenditures and procurement; processes invoices and payroll tasks.

Skills

Typing speed

Data entry

Secretarial experience

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Job description

Administrative Secretary

Annual Salary Range: $30,314.23 - $36,385.75 Grade: 17

The City of Alexandria is seeking professional individuals to begin a career performing a wide variety of responsible and complex administrative, secretarial, and clerical duties for an assigned department.

Benefits:

• medical insurance
• dental and vision
• short/long term disability
• group and dependent life insurance
• sick and vacation leave
• 11 paid holidays
• EAP
• tuition reimbursement
• wellness clinic for employees and their dependents
• Retirement benefits include the City of Alexandria's Retirement System, and a voluntary deferred compensation supplemental retirement plan.

Duties and Responsibilities:

• Performs a variety of complex administrative secretarial and clerical functions in support of the assigned department; performs administrative duties in support of assigned department head; recommends improvements in work flow, procedures and use of equipment and forms; creates forms and other instruments to improve work flow; participates in the duties relating to the administration of a department; assists in preparing comprehensive reports, minutes of meetings and agendas for meetings; compiles annual budget requests.
• Performs a variety of confidential secretarial and administrative tasks for the department head, assigned department supervisors and staff.
• Assists in a variety of department operations; performs special projects and assignments as requested; dispatches work orders and maintains a log of radio communication.
• Types and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; takes and transcribes dictation; independently composes correspondence related to assigned responsibilities.
• Maintains a calendar of activities, meetings and various events for assigned supervisor(s); coordinates activities with other Agency departments, the public and outside agencies; coordinates travel arrangements for training, seminars and other related travel requirements.
• Performs routine bookkeeping tasks; maintains records; balances cash accounts; obtains quotes for goods and materials and prepares purchase requisitions; orders office supplies and maintains supply inventory; assists in monitoring departmental expenditures; processes invoices for payment; processes departmental payroll; prepares, updates and maintains spreadsheets.
• Maintains a variety of records and files; collects statistical information; conducts file research; compiles reports, as requested.
• Researches and compiles a variety of information and materials from various sources; may use word processing programs and input or retrieve data using online or personal computer systems; prepares reports following departmental formats.

Minimum Qualifications:

High school diploma or GED; supplemented by two (2) years of secretarial, clerical, or administrative experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must be able to type and enter data at a speed necessary for successful job performance. May require a valid driver's license. If a license is required, must obtain a valid State of Louisiana driver's license at the time of appointment and maintain it throughout employment for this classification.

Work Hours: 40 hours per week; may work overtime, weekends, and holidays.

Accepting applications: October 7-21, 2026, by 11:59 p.m. or the first 50 applications, whichever comes first

Applicants must supply complete and accurate information concerning their previous training and experience, including a detailed description of their work experience, the names and addresses of all previous employers, and the dates of employment. The information is subject to verification.

Examination may consist of a written test, a rating of training and experience, a performance test, or any combination thereof deemed necessary to adequately screen and rank applicants. Examination notices will be sent out via email with a testing date, time, and location if applicable.

** If you prefer to receive text messages regarding your application update, please include a current cell phone number on your application. **

Must include copies of driver's license, diploma, GED, DD214, degree, etc. with application for consideration.

Civil Service Department

Ph. [phone] or [phone] Fax [phone], Email: [e-mail]

The City of Alexandria is an Equal Opportunity Employer