Executive Assistant & Management Analyst II

IMDiversity; Alexandria (VA); On-site; USD 58,000 - 82,000; Full time

Job summary

The City of Alexandria is seeking a Management Analyst II/Executive Assistant to support city leadership with executive administrative and department functions. This role serves as the first point of contact for visitors and staff, requiring discretion and professional judgment.

Responsibilities include managing calendars, preparing briefing materials, coordinating events, handling front-desk tasks, processing invoices, and tracking multiple projects with accuracy and confidentiality.

Qualifications

• Four-year college degree or equivalent professional experience.
• Experience supporting executive leadership and handling sensitive information.
• Strong organization and communication skills; ability to manage multiple priorities.

Responsibilities

• Provide high-level administrative support to senior City leadership.
• Manage executive calendars, meetings, and appointments.
• Prepare briefing materials, talking points, and presentations.
• Coordinate front-desk operations and visitor handling.
• Process invoices, reconcile accounts, and manage inventory.
• Coordinate special events hosted by City Manager’s Office.

Skills

Executive support

Office management

Calendars & scheduling

Confidential info handling

Communication

Education

Four-Year College Degree or professional work experience equivalent

Job description

The City of Alexandria is seeking a Management Analyst II/Executive Assistant to support city leadership with executive administrative and department functions. This role serves as the first point of contact for visitors and staff, requiring discretion and professional judgment.

Responsibilities include managing calendars, preparing briefing materials, coordinating events, handling front-desk tasks, processing invoices, and tracking multiple projects with accuracy and confidentiality.