Executive Administrative Partner for Leadership | Travel & Meetings

Eos Energy Enterprises, Inc.; Pittsburgh (Allegheny County); On-site; USD 54,000 - 75,000; Full time

Job summary

Eos Energy Enterprises, Inc. is seeking an Administrative Assistant to provide high-level support to the leadership team. The role manages calendars, meetings, travel arrangements, expense reports, and daily administrative activities in a fast-paced environment.

You will coordinate domestic and international travel, prepare agendas, assist with events, onboarding, and special projects, while maintaining confidentiality and professionalism.

Qualifications

• Associate's degree preferred; equivalent education and experience will be considered.
• 3+ years of administrative or executive support experience.
• Experience supporting multiple leaders and managing competing priorities.
• Experience working in a dynamic, fast-paced environment.
• Experience coordinating executive-level meetings, events, and travel arrangements (domestic and international)

Responsibilities

• Serve as the administrative partner and key support resource to the leadership team by managing complex calendars, schedules and meetings coordination.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation and itineraries.
• Maintain and oversee travel records and calendars to support tax compliance and reporting requirements.
• Prepare and submit expense reports and support expense reconciliation processes.
• Screen, prioritize, and manage incoming communications, correspondence, and meeting requests.
• Organize and maintain confidential files, records, and documentation.
• Anticipate leadership needs and proactively support daily business activities.
• Schedule and coordinate internal and external meetings, including conference room reservations, virtual meeting logistics, and catering arrangements.
• Prepare meeting agendas, compile materials, and assist with follow-up action items.
• Assist in planning and execution of leadership meetings, employee events, customer visits, and company-sponsored activities.
• Coordinate logistics for off-site meetings, conferences, and special events.
• Assist with invoice processing, purchase requisitions, and other administrative transactions.
• Support onboarding activities and administrative needs for new employees and visitors.
• Assist with special projects and business initiatives as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and confidentiality

Prioritization and multitasking

Attention to detail

MS Office proficiency

Customer service orientation

Proactive/solution-oriented

Education

Associate's degree preferred

3+ years administrative or executive support

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Eos Energy Enterprises, Inc. is seeking an Administrative Assistant to provide high-level support to the leadership team. The role manages calendars, meetings, travel arrangements, expense reports, and daily administrative activities in a fast-paced environment.

You will coordinate domestic and international travel, prepare agendas, assist with events, onboarding, and special projects, while maintaining confidentiality and professionalism.