Executive Administrative Assistant, 37555660

Cypress HCM; Santa Clara (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Cypress HCM in Santa Clara, CA seeks an experienced executive assistant to support three senior leaders. You will manage calendars across time zones, coordinate internal and external meetings, and prepare materials and briefings for leadership reviews.

The role emphasizes proactive planning, travel logistics, expense processing, and partnering with HR, recruiting, finance, and operations to drive efficiency.

Qualifications

• Support three senior leaders with high-level administrative tasks.
• Manage calendars across global time zones with minimal conflicts.
• Coordinate meetings, travel, and prepare briefing materials.
• Prioritize requests and resolve scheduling conflicts independently.
• Partner with cross-functional teams to enable leadership workflows.

Responsibilities

• Provide executive administrative support for three senior leaders.
• Manage highly complex and frequently changing calendars across global time zones.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Process and reconcile executive expenses in accordance with company policies.
• Partner with leadership teams, HR, recruiting, finance, and other executive assistants.
• Assist with planning leadership offsites, team meetings, and organizational programs.
• Anticipate executive needs and improve workflows with scalable processes.

Skills

Calendar management

Executive support

Travel coordination

Meeting coordination

Documentation & briefing

Job description

• Provide executive administrative support for three senior leaders.
• Manage highly complex and frequently changing calendars across global time zones.
• Prioritize competing requests and independently resolve scheduling conflicts.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.

• Provide executive administrative support for three senior leaders.
• Manage highly complex and frequently changing calendars across global time zones.
• Prioritize competing requests and independently resolve scheduling conflicts.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.

Travel & Expense Management

• Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Anticipate travel risks and proactively identify solutions.
• Process and reconcile executive expenses in accordance with company policies.

Business Operations

• Partner closely with leadership teams, business operations, HR, recruiting, finance, and other executive assistants.
• Maintain organizational documentation, distribution lists, team resources, and operational processes.
• Assist with planning leadership offsites, team meetings, and organizational programs.

Strategic Partnership

• Anticipate executive needs and identify opportunities to increase efficiency and effectiveness.
• Help drive operational excellence by creating scalable processes and improving workflows.
• Leverage AI-enabled tools and modern technologies to streamline administrative work and improve productivity.
• Serve as a trusted partner and extension of the leaders you support.