Executive Administrative Lead, Headache Fellowship (Hybrid)

Partner's Healthcare; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham is seeking a Senior Administrative Assistant to provide high-level support to executive and management teams. The role involves managing complex schedules, coordinating meetings, preparing reports, and handling communications across departments.

The position requires 5–7 years in administration, healthcare experience preferred, and the ability to coordinate with multiple sites. Hybrid work options and comprehensive benefits are offered.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.

Skills

MS Office

Word

Excel

PowerPoint

Outlook

Communication

Organization

Independent work

Attention to detail

Healthcare regulations

Education

High School Diploma or Associate's Degree

Job description

Mass General Brigham is seeking a Senior Administrative Assistant to provide high-level support to executive and management teams. The role involves managing complex schedules, coordinating meetings, preparing reports, and handling communications across departments.

The position requires 5–7 years in administration, healthcare experience preferred, and the ability to coordinate with multiple sites. Hybrid work options and comprehensive benefits are offered.