Senior Administrative Lead, Headache Fellowship (Hybrid)

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 29,000 - 40,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Brigham and Women's Hospital is seeking a Senior Administrative Assistant to provide high‑level support to executive teams. The role manages schedules, meetings, travel, and communications, and may supervise junior staff. You will coordinate fellowship and program activities across multiple clinical sites and learn hospital administration workflows.

Hybrid work arrangement with strong emphasis on organization, problem solving, and professional collaboration across departments.

Qualifications

• High School Diploma or equivalent required; an associate degree is preferred.
• 5–7 years in an administrative role, preferably in healthcare.
• Experience supporting senior-level staff; healthcare regulations familiarity.
• Proficient in MS Office; strong communication and organizational skills.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and documents.
• Handle correspondence including emails, letters, and calls.
• Organize electronic and physical office files.
• Schedule and facilitate meetings with agendas and minutes.
• Coordinate meeting logistics including room bookings and catering.
• Act as primary contact between executives and stakeholders.
• Draft and distribute memos and communications.
• Oversee office supplies and equipment maintenance.
• Coordinate with IT for support and equipment needs.
• Assist with special projects and monitor timelines.

Skills

MS Office

Verbal & written communication

Organization & multitasking

Independent work

Attention to detail

Healthcare regulations

Professional demeanor

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree in Related Field

Tools

Epic

Canva

Google Workspace

Dropbox

Microsoft Office Suite

Microsoft Teams

Job description

Brigham and Women's Hospital is seeking a Senior Administrative Assistant to provide high‑level support to executive teams. The role manages schedules, meetings, travel, and communications, and may supervise junior staff. You will coordinate fellowship and program activities across multiple clinical sites and learn hospital administration workflows.

Hybrid work arrangement with strong emphasis on organization, problem solving, and professional collaboration across departments.